Are you in search of a role that’ll put your skills and expertise to the test?
Our client is seeking an experienced Executive Assistant to join their organisation, on a 12-month contract basis, inside IR35, to provide ongoing support and assistance to senior leadership, ensuring smooth operation execution. This well-renowned building services consultancy, based in London, specialises in the delivery of high-profile projects, centred around Data Centres, Industrial and Commercial.
This is an incredible opportunity to contribute towards the execution of complex project operations, ensuring excellence and consistency, whilst working to a hybrid working pattern with a mix of office-based and home-based work.
-Competitive day rate of £240 (subject to experience).
-Hybrid working arrangement (3 days on-site and 2 days from home).
Responsibilities:
-Support senior executives by assisting with general administrative and organisational activities, including arranging travel, managing schedules, and coordinating meetings.
-Act as key interface between senior leadership and project teams, external bodies, and clients, ensuring efficient communication, follow-up actions, and scheduling.
-Assist with the maintenance of key documentation and reports, ensuring they remain up to date, whilst also preparing presentations and summarising project meetings.
-Establish and maintain project logistics, whilst supporting internal process management, and ensuring concise and well-organised records and databases.
-Assit with administrative tasks, coordinating onboarding processes, ensuring diary-management for events, and maintaining staff communications.
-Maintain professional and discrete when handling confidential information, whilst upholding strong organisational abilities and high responsivity.
Requirements:
-Extensive experience as an Executive Assistant, or a similar role, providing support within an engineering consultancy environment.
-Strong organisational skills, with the ability to effectively manage multiple concurrent responsibilities, ensuring adherence to time constraints.
-Significant interpersonal and communication skills, with the ability to interact efficiently with senior management, clients, external stakeholders, and project teams.
-Proficient in the use of relevant software tools and resources, including Microsoft Office and scheduling tools, as well as the ability to prepare documents and reports.
-Consistent maintained level of discretion, professionalism and confidentiality across all aspects of the role, and a sustained proactive and flexible mindset and approach.