Fleet Administrator
Employment Type: Permanent
Are you highly organised with a keen eye for detail? We’re looking for a Fleet Administrator to join a Fleet Management division. This role is essential in ensuring our fleet runs smoothly, remains compliant, and is audit-ready at all times.
About the Role
As a Fleet Administrator, you’ll provide day-to-day administrative support to the fleet team. You’ll manage trackers, coordinate bookings, maintain compliance records, and handle defect administration to minimise downtime and keep operations efficient.
Key Responsibilities
*Maintain and update fleet trackers, spreadsheets, and wall planners for MOTs, services, and repairs.
*Coordinate bookings for inspections, services, and MOTs, ensuring documentation is filed accurately.
*Administer defect reporting and follow-up actions, ensuring compliance checks are completed.
*Support tachograph analysis and escalate issues as required.
*Process purchase orders, invoices, and monthly vehicle tax records in line with internal controls.
Skills & Experience
Essential:
*Strong administration experience in a fast-paced operational environment (transport/logistics preferred).
*Proficiency in maintaining spreadsheets and managing high-volume documentation.
*Understanding of compliance and audit-ready record keeping.
Desirable:
*Exposure to fleet maintenance or compliance administration (HGV/trailer environment).
*Experience with invoice processing and purchase order systems.
*Awareness of planned maintenance schedules, defect processes, and transport compliance.
*Familiarity with tachograph reporting and analysis.