Senior Legal PA – Oxford
Award-winning international law firm is seeking a self-motivated and engaging Senior Legal PA to primarily support Partners in their busy Oxford office on a full-time, permanent basis.
*Salary to £32,000
*Hybrid working (2 days in the office / 3 days WFH)
*25 days annual leave + holiday entitlement flex
*Wellbeing fund
Key Responsibilities of the Senior Legal PA:
*Acting as a first point of contact on behalf of the fee earners
*Supporting fee earners and Senior Legal PAs in the smooth running of the client/matter lifecycle
*Assisting fee earners to ensure compliance with the Firm’s documented compliance policy and guidelines, particularly around new matters, retainer letters, conflict checks, searches, CDD & KYC
*Proactive and advanced calendar management for assigned fee earners (scheduling calls / meetings)
*Organising business breakfasts, dinners, or smaller events
*Full management of travel and expenses for assigned fee earners
*Prepare, amend, and proofread documents
*Develop a strong working knowledge of the firm’s billing systems
*Supporting fee earners with monitoring and addressing unpaid bills
*Coordinate the WIP lists and billing on behalf of Partners
Skills & Requirements of the Senior Legal PA:
*Proven Legal PA / Secretarial experience from a legal environment
*Previous experience managing calendars for multiple individuals
*Experience using bespoke in-house systems (e.g. client contact databases, matter management systems, billing systems etc.)
*Excellent IT skills across a broad range of MS Office with a willingness to learn new software and adapt to change
*A strong team player, willing to take on work for additional fee earners and/or help with other tasks as needed to meet the needs of the business