Patent Administrator – London
Our client is a leading intellectual property firm with a strong reputation for technical excellence, collaboration and an inclusive culture. The firm is well known for investing in its people, supporting wellbeing and offering a genuinely supportive environment for IP professionals.
The Role
This is a key opportunity to join a well-established Records & Formalities team, supporting patent work from first filing through to grant. Working closely with attorneys and senior team members, the role plays a vital part in ensuring accuracy, compliance and smooth case progression across a busy patent practice.
Key Responsibilities
*Distributing incoming correspondence and filings (rota-based)
*Docketing deadlines and maintaining accurate case records
*Entering new patent cases onto the IP system
*Checking and filing EP, PCT, GB and opposition applications
*Filing via EP 2.0, My EPO and ePCT
*Performing formalities checks on EPO, WIPO and UKIPO correspondence
*Liaising with attorneys on patent queries and updates
*Processing client instruction changes and online fee payments
*Producing filing estimates and completing post-filing checks
*Supporting and training junior team members
Requirements
*Experience in a patent records or formalities role within an IP environment
*Strong understanding of patent procedures
*Experience using Inprotech
*Excellent attention to detail and deadline management
*Confident communicator with strong organisational skills
*Strong Microsoft Office skills
*CIPA Administration Certificate desirable but not essential
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