School Admissions Officer

Location: Bexley
Contract: 3-month rolling contract
Agency: Aatom Recruitment (working on behalf of a local authority)
Service Area: Children’s Services – School Admissions Team
Reports to: School Admissions Manager
Purpose of the RoleThe School Admissions Officer is responsible for administering the full range of school admissions processes, including nursery, primary, secondary, and in-year applications. The role also supports the Bexley Selection Test process, ensures compliance with statutory requirements, and contributes to the review and implementation of admissions policies and procedures.
Key ResponsibilitiesAdmissions Administration*Manage the annual admissions processes for nursery, primary, and secondary entry points, ensuring all actions follow statutory timelines.
*Administer in-year admissions, ensuring children are allocated school places promptly and children without places are monitored under the Fair Access Protocol.
*Liaise with schools that manage their own admissions arrangements.
Data & Records Management*Input applicant data into the pupil database and maintain accurate, up-to-date records.
*Provide schools and colleagues with necessary information and reports.
*Keep current data on pupil numbers, year-group totals, and available school vacancies.
Eligibility & Compliance*Conduct appropriate checks to verify applicants’ eligibility for school places, including address and documentation checks.
*Exchange admissions information with other local authorities and schools using secure systems such as Pan London document exchange, S2S, and secure email.
*Maintain awareness of relevant legislation, regulations, case law, and local authority admissions policies.
Bexley Selection Test Support*Organise and administer the Bexley Selection Test, including:
*Venue booking and test-day logistics
*Distribution and collection of test materials
*Invigilation
*Marking, checking, and issuing results
*Supporting the selection review process
Appeals & Casework*Prepare detailed cases for admission appeals.
*Present cases at appeal hearings once training is completed and confidence is established.
*Manage complaints, disputes, and cases involving suspected fraudulent applications.
Customer Service & Communication*Provide clear, accurate information to parents and Headteachers regarding admissions and the appeals process.
*Respond to correspondence, emails, and phone enquiries regarding school placements.
*Promote online applications and update local information on the Pan London application portal.
*Maintain and update the school admissions pages on the Council’s website.
Partnership Working*Work closely with internal council departments on matters related to school admissions.
*Refer children without school places to relevant teams where appropriate.
Additional Duties*Maintain knowledge of related processes such as:
*Free school meal assessments
*Discretionary grants
*School travel assistance
*Provide cover across the team as required.
*Plan and manage own workload to meet service standards and statutory deadlines.
General Expectations*Deliver a high-quality, customer-focused admissions service.
*Maintain accurate records and produce statistical information as needed.
*Approach duties with a commitment to fairness, accuracy, and excellent service standards.
*Undertake other related tasks as required to support the smooth functioning of the admissions team.
Please contact Anisha Patel to apply!