An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to provide exceptional executive and administrative support within a prestigious performing arts education organisation. We are seeking a proactive, detail-focused professional who will play a pivotal role in enabling the Principal, Executive Leadership Team and Board of Trustees to operate, strategically and in full compliance with governance requirements. This is a central role at the heart of the organisation, requiring a skilled communicator, a confident multitasker and someone who thrives in a fast-paced creative environment.
Role Information:
*Contract type: Full time, permanent
*Salary: £40,000 per annum
*Working Hours: 35 hours per week
*Location: Chiswick
Job responsibilities:
Executive Support
*Provide comprehensive executive support to the Principal and the Director of Finance & Operations, including diary management, correspondence, travel arrangements and scheduling
*Coordinate and prepare documentation, reports, presentations and briefing materials for meetings and strategic activity
*Manage the flow of information between the Principal, Executive Leadership Team and wider organisation, ensuring priorities are addressed promptly
*Support senior leaders with planning, coordination and administrative needs, always maintaining confidentiality and discretion
Governance and Compliance Administration
*Support the Clerk (Director of Finance & Operations) in the administration of the Board of Trustees and its subcommittees
*Assist with preparing agendas, papers and minutes, ensuring accuracy and timely distribution
*Monitor governance compliance, statutory filings, and regulatory-related activity (including Charity Commission, Companies House, DfE, ISI and others)
*Maintain accurate records of governance activity, membership and reporting requirements
*Liaise with the Chair of Trustees to facilitate effective communication with the executive tea
Additional Responsibilities
*Contribute to maintaining high standards of organisational effectiveness
*Uphold safeguarding responsibilities in line with Keeping Children Safe in Education (2024)
*Handle highly sensitive information with professionalism, integrity and care
Ideal Candidate:
*Experience providing high-level executive or senior administrative support within a fast-paced organisation
*Excellent organisational, planning and time-management skills
*Strong written and verbal communication skills, including confident minute-taking
*High IT proficiency across Microsoft Office and digital governance portals
*Ability to work independently, use initiative and manage multiple priorities
*Proven ability to handle confidential information with discretion
This vacancy will be actively shortlisted, so early applications are encouraged to avoid missing out.
Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.