The City of London Corporation is seeking a highly organised and professional Business Support Officer to provide administrative and organisational support to the Head of Estates and the wider Estates function. This role is essential in ensuring the smooth running of day-to-day operations, maintaining accurate records and supporting key governance processes.
This position requires excellent communication skills, strong attention to detail and the ability to work confidentially in a fast-paced, high-performing environment.
Pay rate: £21.32 per hour via PAYE or £27.80 per hour via Umbrella
Contract: 10-month, full time, Monday to Friday
Location: Guildhall (walking distance from Bank Station) – 3 days a week in the office and 2 days from home
Key Responsibilities
*Provide comprehensive administrative support to the Head of Estates, including diary management, meeting preparation and document coordination.
*Support the Estates Board through agenda preparation, minute-taking, maintaining action logs and circulating papers accurately and on time.
*Maintain and update SharePoint sites, ensuring documents are stored correctly and comply with Data Protection requirements.
*Support the Occupational Property Review (OPR) through a range of administrative and coordination tasks.
*Assist with property data management, ensuring data accuracy and producing information for reports.
*Work collaboratively with the GIS team to maintain the integrity of property data.
*Contribute to improving administrative systems, processes and ways of working.
*Undertake project work and research tasks, producing clear written or verbal summaries.
*Provide additional administrative support to the Head of Estates, Chief of Staff and other officers as required.
*Uphold the organisation’s Health and Safety and Equal Opportunities policies.
About You
*Strong administrative background, with experience managing diaries, meetings and documentation.
*Excellent organisational skills and attention to detail.
*Confident communicator, able to work with colleagues at all levels.
*Experience maintaining accurate data and working with digital systems (SharePoint experience desirable).
*Able to work with discretion, confidentiality and professionalism.
*Proactive, adaptable and comfortable managing multiple tasks.
If you have worked as a Business Support Officer and have minute taking experience, then apply now for immediate consideration.