the Executive Assistant will be responsible for a range of operational and administrative functions to ensure that the support offered to Directors meets their individual needs and changes required align with Director’s objectives.
The Divisional Business Manager will assist the Departmental Business Manager on the core delivery of the directorate business support to ensure that the customer services delivered within Environment, Neighbourhoods and Growth are of high quality and that effective management processes are in place. They will build strong internal networks and relationships. They will ensure the department is compliant in terms of its Directorate support functions and is actively contributing to the departmental and corporate Strategy and performance framework, in addition to suggesting innovative developments. Please Add JD
Responsibilities Executive Assistant


*To provide effective, efficient and timely support to the Directors to ensure that the business of each division runs smoothly.
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*To lead on implementing appropriate information governance procedures and compliance strategies, including records management, statutory compliance, data quality, information sharing and management arrangements.
*To assist the Departmental Business Manager in managing all aspects of administrative support, departmental coordination, and the decision-making process for the department.
*Executive Assistant To act in a liaison role with the wider team within the Department, council and externally as appropriate to ensure the business of the Department is carried out effectively and high standards of customer service on behalf of the Directors internally and externally.
*To manage information governance and awareness initiatives within the department, including briefings, presentations to members, Directors, the Senior Management team, employees at all levels and external groups as necessary.
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*To oversee arrangements of meetings and briefings for cabinet members and other senior officers and for staff within the division and ensure that they are prepared in a timely manner and are effectively communicated.
*To contribute to cross-functional departmental projects to deliver any rapid changes required by the Council.
*To ensure the support offered to Directors meets their individual needs and changes required are implemented and monitored. Working with the Departmental Assistant and the wider team to ensure that Directors are well supported administratively.
*Where appropriate takes on a departmental or cross service responsibility that links to a Director’s portfolio (e.g. efficiency, safeguarding, health etc), collation & quality assurance of information for Committee reports, departmental responses to emergency and business continuity plans etc requiring an understanding of the issues and related aims.
*Executive Assistant To monitor the effectiveness and implementation of any internal and third-party agreements.
*To manage the recruitment process for new/replacement staff and co-ordinate business input into their recruitment.