Team Mission
We’re looking for an experienced Executive Assistant to partner closely with our ExCo members and provide exceptional administrative and operational support. You’ll play a key role in helping our leaders stay focused on what matters most, ensuring the smooth running of their day-to-day priorities in a fast-moving, dynamic environment. You’ll need to be proactive, highly organised, and comfortable working with senior stakeholders across multiple time zones.
What you’ll be doing:
*Act as a trusted partner to the ExCo, ensuring seamless communication between the leadership team, employees, clients, and external partners
*Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion
*Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events
*Oversee global travel arrangements, including flights, accommodation, and ground transport
*Handle visa applications and travel documentation for ExCo members (e.g. US ESTA and India business visas)
*Prepare and format documents, reports, and presentations for both internal and external audiences
*Manage expenses and reimbursements using Concur, ensuring accuracy and compliance
*Maintain well-organised electronic filing systems and support smooth information flow across teams
*Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team
*Handle sensitive information with the highest level of professionalism and confidentiality
What we’re looking for:
*4 years experience, working with C-level (or clearly demonstrated ability to immediately step up into such a role)
*Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
*Experience using Concur or similar tools for expense and travel management.
*Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss.
*Excellent written and verbal communication skills.
*A calm, solutions-focused approach, even when things get busy.
*A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture.
*Discretion, professionalism, and integrity in everything you do.
Benefits & Perks
*25 days holiday
*Wellbeing and social events
*In-house Barista Bar in London office
*Support causes that matter to you – Volunteering time off
*Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)