Main Responsibilities / Accountabilities / Business Support Officer
*To undertake the preparation and administration of various Legal documentation as may be required in an accurate and timely manner.
*To be able to work on own initiative and prioritise workloads to meet the demands of the service.
*To effectively deal with telephone calls and enquiries ensuring that they are clearly and accurately conveyed and that relevant action is taken.
*To act as a point of contact for Legal Services and proactively and effectively use own initiative and judgment to answer routine queries received from internal and external sources and take appropriate action to resolve, or redirect.
*To carry out the sealing process of legal documentation in hard copy and or digital as may be required in accordance with Legal Services Practice Management Standards.
*To sort and disseminate all legal’s post via scanning or hard copy methods as may be required.
*To assist with new user set up and all other administration requests for the legal Case Management System
*To set up all new suppliers for legal services, onto the Council’s financial system (currently Oracle). Handling on behalf of all lawyers within Legal Services all related financial queries, including but not limited to, communicating (without supervision) with internal cashiers, external financial teams, including counsel’ clerks.
*To pay invoices for existing suppliers, including the monitoring and administration of payment of all court fees via our PBA account and making arrangements for any urgent payments that may arise.
*To provide administrative support to all lawyers within Legal Services, including Principal Lawyers and the Director of Law, Governance & Elections, as may be required, which reflects good office practice including:-
Business Support Officer The jobholder will be expected to complete the responsibilities / accountabilities effectively in order to deliver the key objectives of the organisation
General information: Business Support Officer
Business Support Officer The post holder will be required to comply with organisation’s policies and procedures.
The organisation has a no smoking policy. Staff are not permitted to smoke on any of the organisation’s premises nor in any vehicle used on organisation business.
Business Support Officer This Job Description covers the main duties and responsibilities of the job and will be subject review and amendment, in consultation with the post holder, to meet the changing needs of the organisation.
Business Support Officer Other activities commensurate with this Job Description may from time to time be undertaken by the post holder.