Executive Assistant
other jobs Reed
Added before 2 Days
- England,South West,Gloucestershire
- Full Time, Permanent
- £31,000 - £35,000 per annum, inc benefits
Job Description:
Executive Assistant – Senior Leadership Support
Location: Remote (with occasional travel to UK sites)
Contract: Full-time
Clearance: Enhanced DBS required
About the Role
A leading multi-site organisation is seeking a highly organised and proactive Executive Assistant to provide high-level support to the Chief Executive Officer and wider Executive Team. This is a pivotal role ensuring efficient diary management, board administration, event coordination and the smooth running of the central office.
This role requires exceptional communication skills, strong confidentiality, and the ability to manage multiple priorities in a fast-paced, complex environment.
Key Responsibilities
Executive Support
*Provide comprehensive administrative support to the CEO.
*Deliver additional administrative assistance to the wider Executive Team and Operations Directors.
*Manage complex diaries including arranging meetings, Teams calls, site visits, hotel bookings and travel.
*Prepare documents, reports, presentations and board materials.
Administration & Coordination
*Take accurate minutes and actions in meetings, both virtually and in person.
*Collate data, formulate reports, and support the preparation of monthly Executive Board and main board packs.
*Distribute written communications on behalf of the CEO via email or online platforms.
*Provide confidential administrative support on a range of tasks for senior leaders.
Project & Event Support
*Assist with special projects, working closely with the Project Manager to coordinate meetings, agendas and supporting documents.
*Lead planning and organisation of large events including conferences, away days and staff functions.
*Support central services teams during peak workloads with diary management, finance data entry, and compliance documentation.
Office & Data Management
*Complete accurate data entry including raising purchase orders and following finance procedures.
*Maintain clear and compliant electronic and physical filing systems in line with GDPR.
*Uphold company values, acting as a professional front-facing representative of the central office.
Role Requirements
*Ability to travel to regional sites occasionally.
*Enhanced DBS clearance (or willingness to obtain).
Location: Remote (with occasional travel to UK sites)
Contract: Full-time
Clearance: Enhanced DBS required
About the Role
A leading multi-site organisation is seeking a highly organised and proactive Executive Assistant to provide high-level support to the Chief Executive Officer and wider Executive Team. This is a pivotal role ensuring efficient diary management, board administration, event coordination and the smooth running of the central office.
This role requires exceptional communication skills, strong confidentiality, and the ability to manage multiple priorities in a fast-paced, complex environment.
Key Responsibilities
Executive Support
*Provide comprehensive administrative support to the CEO.
*Deliver additional administrative assistance to the wider Executive Team and Operations Directors.
*Manage complex diaries including arranging meetings, Teams calls, site visits, hotel bookings and travel.
*Prepare documents, reports, presentations and board materials.
Administration & Coordination
*Take accurate minutes and actions in meetings, both virtually and in person.
*Collate data, formulate reports, and support the preparation of monthly Executive Board and main board packs.
*Distribute written communications on behalf of the CEO via email or online platforms.
*Provide confidential administrative support on a range of tasks for senior leaders.
Project & Event Support
*Assist with special projects, working closely with the Project Manager to coordinate meetings, agendas and supporting documents.
*Lead planning and organisation of large events including conferences, away days and staff functions.
*Support central services teams during peak workloads with diary management, finance data entry, and compliance documentation.
Office & Data Management
*Complete accurate data entry including raising purchase orders and following finance procedures.
*Maintain clear and compliant electronic and physical filing systems in line with GDPR.
*Uphold company values, acting as a professional front-facing representative of the central office.
Role Requirements
*Ability to travel to regional sites occasionally.
*Enhanced DBS clearance (or willingness to obtain).
Job number 3485263
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