We are looking for an experienced and highly organised, immediately available Executive Assistant & Office Coordinator to support two senior executives while helping ensure the smooth day-to-day running of a busy London office.
This role begins on a temporary contract but will go permanent for the right candidate. This role combines high-level executive support with broader office coordination responsibilities, making it ideal for someone proactive, detail-oriented, and comfortable working in a fast-paced professional environment.
What you’ll be doing

Executive Support*Provide dedicated support to two senior executives, including complex diary management and meeting coordination across time zones
*Manage inboxes and prioritise communications
*Organise travel arrangements including flights, accommodation, rail, and car bookings
*Prepare meeting materials and ensure executives are well prepared for meetings and engagements
*Manage travel itineraries and process expense claims
Office Coordination*Act as a key point of contact for day-to-day office administration queries
*Support the onboarding of new employees, including coordinating desk setup and welcome arrangements
*Liaise with external vendors and suppliers to maintain smooth office operations
*Manage office supplies, post, meeting room bookings, and general office organisation
*Assist with office events and team activities
Team & Administrative Support*Provide additional administrative support to senior stakeholders when required
*Help ensure internal communications and document distribution run efficiently
*Be a collaborative team member willing to support the wider office where needed
Executive Assistant Team Support*Work closely with the Executive Assistant to the CEO, acting as a trusted deputy when needed
*Assist with office-related projects, including office moves, space planning, and vendor coordination
*Maintain awareness of office lease agreements and support communications where necessary
*Provide continuity and support during periods of absence

What you’ll bring*5+ years’ experience supporting senior executives, ideally at C-suite level
*Excellent organisation and time-management skills with strong attention to detail
*Proactive, adaptable and solutions-focused approach
*Strong interpersonal and communication skills with a professional manner
*Ability to handle confidential and sensitive information with discretion
*Comfortable managing multiple priorities in a fast-paced environment
*Confident using Outlook, Microsoft Teams, MS Office Suite, and travel/expense platforms