Accounts Assistant - 6-month Fixed Term Contract
A fast-moving retail company is looking to add a new Accounts Assistant to assist in both the Purchase Ledger and Sales Ledger Departments, due to Expansion. This is an exciting time to join this fast-growing company, which offers excellent facilities to work in and a career structure that supports your growth.
Possible Permanent role at the end of the contract. This role will have 3 Days in Purchase Ledger and 2 Days in Sales Ledger, all based in nice new modern offices.
Job Purpose:
To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.
Role & Responsibilities:
Purchase Ledger
*Invoice Processing & Approval: Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
*Invoice Review: Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
*Payment Processing: Arrange for timely supplier payments and issue remittance advice.
*Supplier Account Reconciliation: Reconcile supplier accounts regularly, addressing discrepancies promptly.
*Supplier Statement Reconciliation: Reconcile supplier statements to ensure smooth payment processing.
*Ledger Management: Post and allocate payments correctly in the ledger.
*Supplier Queries: Address supplier queries effectively, maintaining positive relationships.
*Aged Payables Monitoring: Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
*Invoicing Dispute Resolution: Assist in resolving invoicing disputes internally and externally.
*Expense Processing: Process employee expense claims according to company policies and VAT regulations.
*New Supplier Setup & Compliance: Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
*Month-End & Year-End Support: Assist with month-end and year-end reconciliations and reporting.
*Bank Reconciliation Assistance: Support with bank reconciliations related to supplier payments.
Sales Ledger
*Invoicing: Generating and issuing sales invoices, credit notes, and VAT receipts.
*Cash Allocation: Posting payments (cash, cheques, card) to the correct customer accounts.
*Credit Control: Chasing outstanding debt and keeping debtor days within target.
*Reconciliation: Reconciling the sales ledger, debtor accounts, and bank statements.
*Account Maintenance: Setting up new client accounts and managing customer details.
*Query Resolution: Handling customer queries regarding invoices and payments.
Skills & Competencies:
Essential Skills:
*High attention to detail with a focus on accuracy.
*Proficiency in purchase and sales ledger processes and financial administration.
*Strong ability to meet deadlines in a fast-paced environment.
*Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
*Effective written and verbal communication skills for handling supplier queries.
*Ability to work both independently and as part of a team.
*Strong numeracy skills and a methodical approach to tasks.
*Proficiency in Microsoft Excel and accounting software.
*Ability to manage and prioritize a varied workload.
Salary £26,000 plus Company Benefits