An exciting opportunity for an Office Manager/ PA to drive smooth day-to-day operations!
Serve as the central hub of the Birmingham office providing proactive, high-level support to Senior Management and coordination within the office. This dynamic and fast-paced role offers a varied workload, requiring a highly organised, motivated individual who thrives on keeping everything running efficiently and seamlessly!
This role is part-time.
Responsibilities:
· Be the energetic first point of contact for the office, welcoming visitors, handling incoming calls, and managing post and deliveries with professionalism and flair.
· Provide proactive and organised support as Personal Assistant to senior management, expertly managing multiple busy email inboxes, prioritising communications, and ensuring timely, polished responses.
· Efficiently schedule important appointments and strategic meetings, expertly managing busy diaries with precision.
· Coordinate all staff travel and booking, flights, trains, hotels, taxis, and events efficiently, ensuring approvals and invoices are handled flawlessly.
· Source and secure the best deals for office essentials, from equipment to supplies, ensuring seamless purchasing and smooth operations.
· Oversee and energise office facilities by coordinating maintenance and service schedules, managing supplier visits, and ensuring a spotless, safe, and fully compliant workspace always.
· Drive a seamless onboarding experience by supporting new starter inductions, coordinating IT setup, managing paperwork, and liaising closely with HR.


Experience:
· Demonstrated success thriving in a fast-paced administrative environment.
· Knowledge of MS applications.
· Passion for and experience in handling diverse administrative responsibilities.
Katie Bard is an Equal Opportunities Employer and will manage your application in accordance with the GDPR and Data Protection Act 2018. Our privacy notice on our website explains how we manage your personal data.
If your application is successful, we will contact you and handle your data in accordance with GDPR guidelines. If your application is unsuccessful, we will delete your application and all associated data within six weeks.