BURSAR/ADMINISTRATOR
Responsible To: - the Directors
Purpose of post:- To support the Directors and Manager in the general administration of the nursing home.
*To represent the home to telephone callers and visitors as appropriate
*To undertake and oversee the day to day administration for the home
*To oversee the administration of staff employment files and all matters relating to payroll
*To be responsible for all accounting procedures relating to the home, its residents and suppliers
*To operate the accounting system (Sage)
*To allocate and manage the day to day work of the Admin Assistant
Principal responsibilities
1.) Administration and general
*Operate the telephone system and deal with incoming calls appropriately
*Manage and maintain all documentation and files including the archive
*Prepare reports and correspondence as required
*Produce statistical returns as required by the Directors or the Manager
*Keep the Directors and Manager fully briefed on all matters of concern
2.) Staff File
*Prepare and maintain all personnel files as appropriate
*Maintain holiday, sickness and absence records
*Process leavers and update files before they are archived
*Prepare & issue staff Contract of Employment & amendments to contracts
*Prepare holiday calculations for new staff and staff who leave
3.) Payroll
*Prepare and maintain time sheets and all holiday and sickness records
*Prepare all the monthly payroll input documentation and forward to the bureau in time for BACS payment and subsequently distribute pay advices
*Prepare monthly pay journals
4.) Accounts
*Manage and maintain all computerised (Sage) and manual accounts
*Manage petty cash including monthly reconciliation
*Prepare spreadsheets to calculate or recalculate fees due for residents
*Produce monthly sales invoices for residents
*Maintain the sales and purchase ledgers and ensure that all invoicing and payments are made in accordance with the monthly schedule
*Monitor debtors and advise the directors as appropriate
*Monitor entries on Sage and process corrections as necessary
*Monthly bank reconciliation
*Produce monthly Funded Nursing Care (FNC) & Worcestershire County Council (WCC) payments schedule
*Resolve queries relating to accounts
*Prepare End of Year accounts
5.) Enquiries and admissions
*Ensure that all enquiries are properly processed and recorded
*Maintain accurate information on allenquiries and assist with progressing
*Prepare all non-nursing documentation for all admissions and discharges
*Inform appropriate external agencies of all admissions and discharges
6.) Maintenance (estates)
*Maintain all appropriate maintenance records
*Liaise with suppliers/contractors on repairs and servicing as instructed by Directors
7.) Other tasks
*To undertake any other tasks as required by the Directors or the Manager