Job Summary
We are seeking a detail-oriented and proactive Accountant/ Finance Assistant to join our team. The ideal candidate will have at least 3+ years of experience in accounts payable/receivable and reconciliations, with a strong proficiency in QuickBooks software. This role is crucial in managing the accounts payable /receivable process, chasing outstanding invoices, performing reconciliations, and handling supplier-related finance functions. A solid understanding of accounting principles, along with relevant qualifications such as AAT or part ACCA, is essential for success in this position.


Key Responsibilities
1. Invoice Management:
- Review, verify, and process incoming invoices promptly.
- Chase outstanding invoices and follow up with customers to ensure prompt payment.
- Maintain accurate records of all invoices and payment statuses and update relevant software.
2. Project management
- Reconciling contractor payment certificates against invoices
- Review and maintain retentions, and chasing payments when due
- Assist project managers with financials when required
2. Accounts Payable: this section is really holiday cover only as Therese does all of this
- Manage the accounts payable ledger, ensuring all transactions are recorded accurately.
- Process staff expenses and ensure timely reimbursement.
- Send out remittances/statements when supplier payments are made.
- Prepare and process payment runs, ensuring compliance with company policies and procedures.
- Assist in the resolution of discrepancies and disputes with suppliers.
3. Reconciliation:
- Perform daily/monthly reconciliations of accounts receivable and bank receipts.
- Perform daily/monthly reconciliations of accounts payable and supplier statements.
- Investigate and resolve any discrepancies identified during the reconciliation process.
- Prepare/update reports/general ledger on accounts payable and outstanding invoices for management review.
4. Customer and Supplier Relations:
- Build and maintain strong relationships with suppliers /customers to facilitate smooth transactions.
- Monitor relevant email account and manage queries with suppliers and internal job managers.
- Address supplier inquiries and resolve issues related to payments and invoices.
- Collaborate with other departments to ensure accurate and timely processing of supplier-related transactions.
5. Financial Reporting:
- Assist in preparing financial reports related to accounts receivable, accounts payable and supplier expenses.
- Monitor cash balances and produce cashflow report with support from finance team/senior accountant.
- Provide insights and recommendations for improving accounts payable processes and efficiency.
- Report on job profitability, and work in progress to directors
6. Compliance and Controls:
- Ensure compliance with internal controls and financial policies.
- Assist in audits/review related to accounts receivable, payable and supplier transactions.


Qualifications
- Bachelor’s degree in Accounting, Finance/ AAT or part ACCA or a related field.
- Minimum of 3 years of experience in accounts payable, invoice management, and reconciliations.
- Strong proficiency in QuickBooks software is essential.
- Detailed understanding of accounting principles and practices.
- Excellent attention to detail and organisational skills.
- Strong communication and interpersonal skills is a MUST
- Ability to work independently and as part of a team.
Preferred Credentials
- Experience in a similar role within an industry or accounting firm.
- Knowledge of relevant regulations and compliance standards.
- Able to travel to Guernsey 3-4 times a year.
What We Offer
- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A collaborative and supportive work environment.