Professional Services
Health and Life Sciences
Lanarkshire Campus (This role requires a minimum of three days per week working on campus, with travel to other UWS campuses as required)


School Executive Assistant
Salary:£28,031- £33,002 per annum pro rata
Full time: 35 hours per week
Fixed Term:6 months


This role may be eligible for visa sponsorship under the Skilled Worker visa route. If requiring visa sponsorship, the successful applicant will also need to meet a range of individual criteria to satisfy Home Office requirements. If the role is offered on a part-time basis, this might also affect eligibility.
Applicants are encouraged to individually assess whether they may be eligible for visa sponsorship prior to applying. More information on eligibility can be found on the Government website.




THE POST – School Executive Assistant


The postholder will provide high-quality secretarial and administrative support to the School Leadership Team, including proactive diary management, meeting coordination, travel arrangements, and the preparation of documents, reports and presentations. Working closely with the Dean of School, this role involves handling sensitive and confidential information, organising School Leadership Team meetings and wider School events, taking minutes, tracking actions, and ensuring effective information management. The role also includes researching and collating data, supporting Heads of Division with activity planning information, and assisting with School-wide processes such as DPA/FOI coordination.


In addition, the postholder will support financial and budget-related activity across the School, including raising purchase orders, monitoring expenditure, and liaising with specialist colleagues to ensure compliance with University procedures. The role will also assist the School Project Team with financial queries and contribute to operational returns such as TRAC. Overall, this post provides a central, professional service ensuring the smooth and efficient operation of the School’s leadership and administrative functions.


The successful candidate should have the following:


*Administration in a Higher Education environment
*Personal Assistant support
*Committee servicing, report writing, drafting briefings and presentations
*Excellent IT skills, particularly Microsoft Office
*Highly developed communication skills including the ability to deal with sensitive and confidential issues.
*Excellent Interpersonal skills.
*Well-developed problem solving skills.
*Proactive, highly focussed with the ability to forward plan and organise work schedules with specific deadlines.
*Attention to detail and accuracy.
*Capable of working on own initiative.
*Ability to research, collate and format information/data




ABOUT US
The University of the West of Scotland is one of Scotland’s largest and most dynamic modern universities. Our reach across the country, together with our London campus, means that UWS is a significant force in global knowledge creation, innovation, and a leading provider of undergraduate, postgraduate and research degree education. Our degrees provide students with a transformational experience; equipping them with highly sought-after graduate skills that set them up for global success in world-leading sectors, industries and businesses.
With cutting-edge courses, modern pedagogy and practical knowledge, we enable our students and staff to experience the joy of learning, teaching, research and innovation, and apply their knowledge for the benefit of others.
UWS is officially ranked by Times Higher Education in the top 200 universities worldwide under 50 years old (2024 Young University Rankings)
Our professional services teams are the backbone of UWS, providing robust and innovative solutions to support the vast range of work across learning and teaching, and research and innovation. You will join a supportive and dedicated team, playing a key role in a range of work that will help drive forward our ambition to deliver world-leading research, and graduates who will design, shape and build a new future.


We offer our staff a caring and supportive environment, across five campuses, and a competitive benefits package which includes:


*24 days of annual leave, plus a further 12 days for public/university holidays
*An additional days leave on your birthday
*Defined benefit contribution pension scheme (including death in service benefits upon joining the scheme
*A flexible approach to working pattern and work-life balance
*Employee discount scheme across 3,500 retailers
*Fitness facilities across our campuses
*Access to a range of health and wellbeing resources, including occupational health, physiotherapy and access to our Employee Assistance Programme
*Professional, career and research development opportunities.


Closing Date: Wednesday 1st April 2026
Interview Date: Tuesday 14th April 2026


Please note that the appointment will be made on the first point of the salary scale (unless by exception, where evidence would need to be provided).


The University reserves the right to shorten/extend the closing date of any position where a high/low volume of suitable applications are received. Therefore, if you are interested in this role, an early application would be encouraged.


You can find out more about how the University uses your personal data as part of the recruitment process by looking at the UWS HR Applicant Privacy Notice


UWS are committed signatories to the Armed Forces Covenant.
UWS is committed to equality and diversity and welcomes applications from underrepresented groups.
UWS is a "Disability Confident" employer.
University of the West of Scotland is a registered Scottish charity, no. SC002520