Administrator / Receptionist - Leading Architects Practice (Temporary)Morgan Spencer Recruitment London | Business Support Recruitment London | London Recruitment Agency
Executive & PA Recruitment London
An exciting opportunity to be the welcoming face and organisational backbone of a highly regarded London architecture practice.
If you’re a proactive, friendly and solutions-focused Administrator/Receptionist who thrives in a busy, creative environment, this is a fantastic chance to join a respected architectural studio as part of their Front of House and administrative support team. Working in a sociable office environment, you’ll play an essential role in keeping daily operations running smoothly while delivering an exceptional experience for visitors, staff and clients.
Key ResponsibilitiesFront of House
*Provide a warm, professional welcome to guests
*Answer calls, screen and transfer as required; relay accurate messages
*Maintain awareness of daily meetings and office activity
*Set up and clear meeting rooms
*Manage room bookings and Front of House presentation
*Liaise with the Dublin office
*Coordinate issue/return of gallery memberships, Oyster cards, keys and equipment (laptops, cameras, drone etc.)
Diary Management
*First point of contact for sickness notifications; update office diary and documentation
*Add approved annual leave to the office diary
Social & Events
*Support research and arrangements for trips, gallery visits, CPDs and staff welfare activities
*Provide drinks, refreshments and lunches for meetings
*Support Friday socials and celebratory events
*Book team lunches on request
Administration
*Book travel including flights, trains and hotels
*Process incoming/outgoing mail and deliveries
*Provide general admin support (file labels, report binding, archiving, letters)
*Troubleshoot printer issues and arrange engineer visits
*Set up tech for presentations and remote meetings
Purchasing & Supplies
*Monthly stationery checks and ordering
*Maintain stock of office consumables (paper, tea, stamps, dishwasher tablets etc.)
HR Support
*Prepare induction packs and update systems for new starters
*Check Right to Work documentation; request references
*Support talent retention processes including annual reviews, training and CPDs
*Contribute to administration of HR policies (leave requests, benefits, work experience etc.)
*Maintain PPE stock, assist with communications, coordinate leaving cards/gifts
*First aid duties and incident log maintenance
Finance
*Top up petty cash cards and maintain expense logs
*Chase supplier invoices and troubleshoot card payment issues
Remote Working
*Coordinate machine restarts
*Relay switchboard calls
*Order remote-working equipment
Studio Support
*Ensure studio environment is tidy and well-presented
*Manage archiving of files, models and drawings
*Liaise with landlord’s facilities manager for maintenance
*Maintain office furniture and organise PAT testing and fire safety checks
Skills & Experience Required
*Previous office administration or Front of House experience (creative/architectural environments a bonus)
*Warm, positive and proactive approach with excellent people skills
*Strong organisational ability and high attention to detail
*Confident multitasker able to prioritise in a busy environment
*Comfortable solving problems independently
*Strong communication skills and polished telephone manner
*Competent with MS Office and general office systems
*Enjoys being part of a collaborative, supportive team
What’s on Offer
*Salary: £28,000 - £30,000
*Contract: Temporary
*Hours: 8:30am - 5:00pm, office based
*Join a friendly, design-led architecture practice with a supportive culture
*Exposure to a wide variety of tasks and development opportunities
*A sociable, creative environment with regular team activities and events
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Equal Opportunities
Morgan Spencer is committed to equality, diversity and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity or circumstance.
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All applications are handled confidentially and in full compliance with UK GDPR. Your information is used solely for recruitment purposes and will never be shared without your consent.
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