Conveyancing Legal Secretary
Location: Southend on Sea
Department: Conveyancing – Residential & Commercial
Reporting Line: Senior Partner
Employment Type: Full-Time, Permanent
Salary: £28,000 – £33,000 per annum (depending on experience)
Role Overview
A well-established legal practice is seeking an experienced Senior Property Legal Secretary to join its busy property department. This role will provide comprehensive administrative and legal support to a senior fee earner, assisting with a varied caseload involving both residential and commercial conveyancing matters.
The successful candidate will be a proactive and highly organised professional with strong conveyancing knowledge, capable of working in a fast-paced legal environment while maintaining excellent attention to detail and client service standards.
Key Responsibilities
Legal & Administrative Support
*Provide full secretarial and administrative assistance to a senior fee earner, including preparation of legal documents, correspondence, reports, contracts and completion statements.
*Produce documentation through audio and copy typing with a high level of accuracy.
*Manage diaries, coordinate appointments and arrange meetings.
*Handle incoming communications including emails, telephone calls and post where appropriate.
*Prepare and submit online applications through relevant systems such as Land Registry portals and other regulatory platforms.
*Open, maintain and close files in accordance with firm procedures and regulatory standards.
Conveyancing Support
*Assist with residential and commercial property transactions including sales, purchases, remortgages, transfers and lease-related matters.
*Liaise with clients, estate agents, lenders, surveyors, local authorities and other solicitors to progress matters.
*Draft standard conveyancing documents such as contract packs, completion statements and routine correspondence.
*Assist with due diligence tasks including ordering searches, reviewing documentation and preparing transaction bundles.
*Monitor transaction timelines and support the fee earner to ensure deadlines are met.
Compliance & Financial Administration
*Maintain accurate records using the firm’s case management systems.
*Ensure compliance with regulatory requirements including AML procedures and professional conduct standards.
*Assist with financial processes including preparing bills, requesting client funds and processing completion accounts.
*Ensure strict adherence to confidentiality and data protection policies.
Skills & Experience
Essential
*Ideally 5 years’ experience working as a conveyancing secretary or legal assistant.
*Strong understanding of residential and commercial conveyancing procedures.
*Excellent typing skills with high accuracy in document preparation.
*Strong organisational skills and the ability to manage competing priorities.
*Professional communication skills and a strong client-focused approach.
*Proficient in Microsoft Office, legal case management systems and online legal portals.
Desirable
*Experience assisting with commercial leases or development-related property transactions.
*Familiarity with digital dictation software.
*Previous experience supporting a senior fee earner or working within a busy property team.
Apply Now
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How to Apply
To apply for this exclusive opportunity, please submit an up-to-date Word version of your CV by clicking the Apply button, or contact me directly for a confidential discussion.
If you have not been contacted by A1 Personnel within two weeks of submitting your application, please assume that your CV has not been shortlisted on this occasion.
A1 Personnel is acting as a specialist recruitment consultancy in relation to this vacancy.