Owen Reed is looking for a Legal PA for a top law firm in Birmingham with background in Disputes.
We have an exciting opportunity for an experienced Legal PA to join a highly regarded Dispute Resolution team. This role will provide high-level support to partners and fee earners within a busy litigation environment, working on a broad range of disputes including litigation, arbitration and mediation.
This is an excellent opportunity for a proactive Legal PA who thrives in a fast-paced legal environment and enjoys working as part of a collaborative team.
Key Responsibilities
*Complex diary and mailbox management for partners and fee earners
*Coordinating meetings, travel arrangements and maintaining calendars
*Opening and closing files and maintaining accurate electronic filing systems
*Acting as a gatekeeper for fee earner inboxes and prioritising communications
*Liaising with clients and handling general enquiries
*Preparing urgent documents through digital and non-digital dictation
*Delegating work to Document Production and administrative teams where appropriate
Billing & Financial Support
*Monitoring time recording and reminding fee earners where necessary
*Running and distributing WIP reports
*Preparing draft billing narratives and invoices
*Supporting partners with month-end billing processes
*Liaising with client accounts teams to resolve billing queries
Marketing & Business Development
*Supporting website updates, lawyer profiles and online content
*Maintaining fee earner CVs and credentials for bids
*Updating the InterAction CRM system and marketing lists
*Assisting with credentials documents and expressions of interest
*Coordinating conference calls and arranging international travel itineraries
Additional Duties
*Supporting new client onboarding using InTapp Intake
*Assisting with AML documentation and engagement letters
*Undertaking conflict checks and other administrative tasks as required
*Providing support to team members across the practice group when needed
Skills & Experience
*Previous Legal PA experience, ideally within Dispute Resolution or Litigation
*Experience liaising with Courts and Counsel
*Experience producing court bundles (electronic and hard copy)
*Strong organisation, prioritisation and diary management skills
*Excellent communication and client service skills
*Fast and accurate typing with strong attention to detail
*Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
*Experience using legal finance systems, document management