Pay: £13.22 per hour
Contract: 6 months
Hours: 37.5 hours per week
Location: Various sites across Birmingham

We are seeking a highly organised and proactive Facilities Administrator to support Facilities Department with a wide range of administrative, helpdesk, and coordination duties. This role is essential in ensuring smooth day-to-day operations across multiple sites, working closely with internal teams, contractors, suppliers, and external stakeholders.

Key Responsibilities
*Provide general administrative support including filing, emails, letters, spreadsheets, and reports.
*Manage incoming calls, shared email inboxes, and direct enquiries professionally.
*Process invoices, petty cash, quotations, purchase orders, and other finance documents.
*Raise, allocate, monitor, and close reactive and remedial works using CAFM systems.
*Support PPM scheduling, compliance documents, contractor reports, and audit records.
*Manage diaries, arrange meetings, book rooms, organise hospitality, and take minutes.
*Collect, input, and chase data for weekly/monthly reports, dashboards, and statutory returns.
*Assist with audits, surveys, Freedom of Information requests, and compliance reporting.
*Maintain information boards and share team communications.
*Provide cross-cover for other administrators across multiple sites.
*Receive deliveries and support ID card production.

Essential Requirements
*NVQ Level 2 in Business Administration or equivalent administrative experience.
*Strong administrative background in a busy office environment.
*Competent in Microsoft Office (Word, Excel, Outlook).
*Excellent communication skills—verbal, written, and telephone.
*Highly organised with the ability to prioritise workload and work under pressure.
*Accurate minute-taking and strong attention to detail.
*Able to work independently and maintain confidentiality.
*Flexibility to travel and work across different sites.

Desirable
*NVQ Level 3 in Business Administration, ECDL, or Customer Care training.
*Experience working in NHS, healthcare, estates, facilities, or multi-site environments.
*Understanding of facilities services, PPMs, or CAFM systems.

Additional Information
You will be expected to comply with all organisational policies, including GDPR, Safeguarding, Health & Safety, Infection Control, and Equality & Diversity. Full training will be provided, and you will participate in mandatory training, supervision, and ongoing development.

If you are interested, please apply or get in touch on or email