Reed Accountancy are currently assisting an established client in the Crawley area in the recruitment of a Finance Assistant to join their team on an initial 12 month contract. This role is ideal for someone who thrives in a consistent, task-driven environment and is process-focused. The successful candidate will provide reliable and accurate support in the day-to-day financial operations of our organisation, working closely with the Management Accountant and the Head of Finance.
Day-to-day of the role:
*Sales Ledger Management:*Issue sales invoices to customers, ensuring accuracy and timely distribution.
*Perform basic credit control tasks including sending statements, reminders, and following up on overdue payments.

*Purchase Ledger Management:*Process purchase invoices and credit notes, ensuring correct coding, authorisation, and matching to purchase orders.
*Resolve invoice discrepancies with suppliers or the procurement team, ensuring suppliers are paid within agreed terms.
*Administer and track purchase requests, ensuring compliance with internal procedures.
*Conduct monthly purchase order management, including reviewing and closing POs as appropriate.
*Reconcile supplier statements and resolve any outstanding issues.

*Employee Expense Management:*Reconcile and process company credit card transactions, ensuring all supporting documentation is received and correctly coded.
*Administer the employee expenses process, checking claims for accuracy and compliance with policy.

*Payment Run:*Prepare and execute supplier and employee payment runs, including BACS and online banking, issuing remittance advice and managing urgent payment requests.

*Administration and Support:*Manage vendor records within the accounting system, including SAP Concur, by setting up new suppliers, updating bank details, and maintaining accurate contact and payment information.
*Manage the finance inbox and respond to internal and external queries in a timely and professional manner.
*Maintain and update accounting systems and expense/invoice platforms.
*Perform regular bank reconciliations and maintain accurate records of all bank transactions.
*Assist with month-end and year-end closing procedures, ensuring all transactions are posted before deadlines.
*Support the finance team with the preparation of documentation and schedules for the year-end audit.
*Provide general administrative support to the finance team, including data entry, filing, and document management.
*Assist with ad hoc finance tasks as required to ensure the smooth running of the department.

Required Skills & Qualifications:
*Proven experience in processing invoices, issuing sales invoices, payments, and reconciliations.
*Proficiency in Microsoft Excel and other Microsoft Office applications.
*Experience using accounting software such as Sage, Xero, or similar platforms.
*Strong attention to detail and a methodical, organised approach.
*Ability to manage repetitive processes with consistency and accuracy.
*Good communication and relationship-building skills for liaising with internal teams and external parties.
*Professional and discreet in handling confidential financial information.
*Self-motivated, dependable, and able to work independently.
*High levels of integrity, professionalism, and confidentiality.
A great opportunity to join this small team so don’t delay apply now!