Role Overview
We are seeking an exceptional Executive Assistant to support several members of the SYNLAB UK&I Executive Team in a high impact, fast paced role at the heart of the organisation. Acting as a key enabler for the C Suite, you will take ownership of complex diary management across Outlook and MS Teams, coordinate executive and board calendars and meeting content, and build strong relationships with senior stakeholders.
This role requires outstanding organisation, proactive problem solving and the confidence to handle sensitive and confidential discussions. You will work closely with the Executive Support Manager to ensure senior leaders are fully equipped for effective decision making, while upholding a professional, efficient and commercially driven Executive Support function.
In this role, you will be required to work on-site at Head Office for a minimum of two days per week, with flexibility across Monday to Friday.
Key Responsibilities
*Provide professional support to the SYNLAB UK&I Executive & Synnovis Leadership Team to be effective in all aspects of their roles.
*Provide leadership and support in relation to the diary of the SYNLAB UK&I Executive & Synnovis Leadership Team ensuring that commitments are prioritised effectively, and time is managed appropriately to deliver agreed priorities.
*Supporting the Executive Support Manager with the Synnovis Board schedule and co-ordinating/communicating with all Board Members.
*Supporting the Executive Support Manager with the production of Board reports.
*Support communication between internal and external stakeholders.
*Raise purchase orders and liaise with accounts payable to resolve queries.
*Manage the creation of PowerPoint presentations, keeping stock presentations up to date.
*Assist with the creation of reports and be able to pull together key information from a variety of sources.
*Co-ordinate large meetings involving multiple diaries across various sites.
*Manage contacts and maintain files/records of useful information/important documents.
*Arrange flights, hotels and train tickets.
*Deputise for the Executive Support Manager during periods of holiday and sickness.
*Any other duties which may be reasonably requested.