Accounts Assistant
Position: Accounts Assistant
Location: Poole
Reports To: Finance Manager
Overall Purpose of the Role
The Accounts Assistant supports the Finance Manager by maintaining accurate financial records and ensuring the timely delivery of financial information. The role involves following established processes and controls to help the finance team meet its reporting deadlines and uphold strong financial governance.
Key Responsibilities
Accounts Payable
*Match supplier invoices with delivery notes and purchase orders, securing approvals when required.
*Enter stock invoices into the internal system.
*Upload purchase invoices to the accounting platform.
*Prepare twice-monthly payment runs.
*Upload payments to banking software.
*Reconcile supplier statements.
*Resolve supplier invoice queries, both internally and externally.
*Liaise with the Inspection Team regarding rejected items and obtain credit notes where needed.
Banking
*Check banking software daily for customer receipts across multiple currencies (GBP, USD, EUR).
*Reconcile all bank accounts in the accounting system.
*Process and code credit card transactions, ensuring correct approvals.
Accounts Receivable
*Work closely with the Sales Team to create customer invoices.
*Produce and send sales invoices via email or customer portals.
*Upload sales invoices weekly to the accounting platform.
*Issue monthly customer statements.
*Monitor aged receivables weekly and follow up on overdue accounts.
Payroll
*Collate and validate weekly overtime sheets.
Month-End Duties
*Assist with reconciling balance sheet control accounts.
*Investigate discrepancies and resolve outstanding issues.
*Process accruals and prepayments.
*Run stock valuation and WIP reports as part of month-end procedures.
Other Duties
*Support the Finance Manager with ad-hoc finance tasks.
*Contribute to year-end close and annual audit processes.
*Complete ONS surveys when required.
*Perform any other reasonable duties relating to finance and administration.
Skills, Experience & Knowledge Required
*Proficiency with Xero (essential).
*Experience with Factory Master or similar manufacturing systems (advantageous).
*Strong understanding of transactional bookkeeping.
*Good working knowledge of Microsoft Office, particularly Excel, Outlook, and Word.
*Excellent verbal and written communication skills.
*Strong organisational skills with the ability to manage varying workloads.
*High attention to detail and accuracy.
*Ability to follow established processes and procedures.
Benefits
*Death in Service: 3× salary
*Pension Scheme: 6% employer contribution
*Optional healthcare launching this year
*25 days annual leave + bank holidays
*20 days paid sick leave in a rolling 12-month period (SSP during probation)
*Free parking
*Regular staff events and Christmas events
*Join a small, friendly team with opportunities for progression