Role: Administration Assistant (Scheduling)
Location: Hampstead, London (NW3) / Hybrid
Salary: Up to £30k
Hours: Mon - Fri, 9am - 5:00pm
Reporting to: Head of Business Operations & Engineering
About Group Nexus:
Group Nexus is an established, leading operator in the parking management sector. We are innovative, industry leading and a forward-thinking company that has an exceptional culture with strong values and a hunger for growth. We are a company with a real family feel and we want people who thrive on responsibility and have a strong desire to grow and excel. The aim is simple: we seek like-minded, talented and ambitious individuals who want to be part of our exciting journey.
About the role:
Due to ongoing growth and investment in people within the business, we are now looking to recruit a Scheduling & Administration Assistant to join our Business Operations and Engineering team. The Scheduling & Administration Assistant will provide administrative support to the team, scheduling reactive and scheduled maintenance for the engineering team, managing data input, maintaining stock usage and maintaining tracker for billing clients for maintenance. Additional responsibilities include; input and issuing of refunds, maintenance and scheduling of signage audits ad communications with suppliers and internal teams
Responsibilities of the Scheduling and Administration Assistant:
*Daily scheduling of reactive and planned engineering maintenance. Planning the engineers work load for the day, issuing jobs sheets.
*Ensuring that all job tickets are closed off each day by the engineers and stocks used uploaded.
*Liaising with the account management team for purchase orders or authorisation for works required at client sites and updating purchase logs.
*Liaise with cash collection suppliers regards late or non-collections and new site start-ups.
*Maintain site visit reports, updating distribution list.
*Stock allocation and stock system updates, month-end stock audits and reporting to accounts.
*Analysis of stock shortages and overages.
*Cheque banking and processing to update the systems.
*Supplier invoice reporting.
*Updating Salesforce with products, quotations.
Skills required for the Scheduling and Administration Assistant :
*Excellent organisational and time management skills.
*Strong communication and interpersonal abilities.
*Proficiency in stock control, planning and ticketing software and tools.
*Attention to detail and ability to maintain accurate records.
*Problem-solving and analytical skills.
*Ability to work independently and as part of a team.
Benefits for all GroupNexus employees includes:
*25 days holiday allowance + bank holidays
*Well-being support
*Cycle to work scheme
*EV salary sacrifice
*Day off for charity work
*Hybrid working
*Company and team social events
If this role sounds of interest, then we would LOVE to hear from you! Please reach out to Rachael Newsham for more information or for an informal chat about how GroupNexus might be the next career move for you.
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of GroupNexus’ recruitment team who will work with you to provide any reasonable adjustments as required.
We are an equal opportunities employer and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.