Our client, a boutique firm with offices in London and St Albans have a vacancy for an experienced Real Estate Legal PA.
Duties are as follows:
*Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel
*Proof reading and amending documents
*Transcribing and formatting documents
*Converting documents from PDF to Word and reformatting and proofing and creating house-style as required
*Picking up dictation from Bighand
*Telephone and email communication with clients and ensuring messages are passed on promptly and accurately
*Organising printing
*Scanning and photocopying
*AML – mainly in Legl
*SDLT Applications
*Land registry applications
*drafting forms e.g., AP1, TR1s
*replying to requisitions
*uploading documents
*Post completion formalities
*drafting notice of transfer/charge, deed of covenant
*Land registry services
*Requesting office copies
*Submitting official searches
*Map searches
*Requesting updates and expediting applications
*Lease and deed summaries
*Scheduling deeds
*Phoning lenders to request documents or updates
*Requesting planning documentation from local authority website
*Drafting letters to clients, HMRC, HMLR and solicitors.
*Opening files
*Client ID & matter forms
*Completing smartsearches
*Compiling sales packs
*Creating folder on iManage share/dropbox
*Indexing sales packs
*Preparing basic replies to CPSEs
*Drafting basic reports on title
*Closing files
*Completing file closure form
*printing financial report
*requesting WIP/balances written off
*Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit
*Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details
*Credit Control- sending overdue reminders to clients
*Arranging file and deed retrieval from storage
*Additional ad hoc support/ cover as/ when required by other fee earners or departments
*Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom
Key Skills:
*Excellent attention to detail and organisational skills
*Ability to prioritise workloads in a deadline driven, transactional environment
*Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign
*Teamwork
*Being adaptable and flexible
*Having competent knowledge about legal practice
*Excellent interpersonal abilities including a good telephone manner and face to face communication skills with colleagues and clients
*Good grammar and spelling a must
*A proactive, enthusiastic and commercially focused approach
This job description is not exhaustive, and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the practice.
To secure this role you must have previous real estate experience including all property and searches. A can do flexible team attitude is also essential.
Hours: 37.5 per week (9:00-17:30 Monday to Friday) on a Permanent, full-time contract