We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Corporate team.
The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team.
This is a full-time, permanent role with hybrid working and great benefits.
Key Responsibilities
Partner & Stakeholder Support
*Act as a professional, client-focused ambassador for partners both internally and externally
*Build highly effective working relationships with multiple partners
*Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals
*Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities
*Attend meetings, take minutes where required, and proactively follow up on actions
Diary & Inbox Management
*Take full ownership of complex and demanding partner diaries
*Proactively manage conflicts, queries, and last-minute changes
*Ensure partners are fully prepared for meetings and commitments
*Manage inboxes on behalf of partners, including:
*Drafting and sending emails
*Highlighting urgent or sensitive correspondence
*Redirecting client-critical emails to relevant fee earners or team members
Financial, Billing & Matter Management
*Demonstrate strong commercial and financial awareness
*Coordinate billing processes on behalf of partners
*Proactively organise WIP and financial review meetings
*Work closely with finance teams and client administrators to meet billing deadlines
*Take ownership of financial and matter management processes, including chasing unpaid bills
*Handle complex compliance and billing-related matters
Business Development & Marketing Support
*Liaise with Marketing and Business Development teams
*Coordinate BD activities for the Corporate team
*Assist with the preparation of pitches, presentations, and client materials
*Play a key role in organising client events, seminars, and conferences
Travel & Logistics
*Arrange complex travel end-to-end, including:
*Flights, accommodation, visas, and currency
*Manage arrangements in line with individual preferences
*Ensure diaries are fully updated with all travel details
Process Improvement & Leadership
*Introduce and implement best practice operational processes
*Act as a role model and change agent within the support function
*Work closely with the Secretarial Team Leader to improve ways of working
*Take full ownership of tasks, managing workload against deadlines and business needs
Working Environment
*Collaborative, inclusive, and high-performing culture
*Hybrid working model, balancing office presence with flexibility
*Central London office location
*Strong emphasis on wellbeing, teamwork, and professional growth
Essential Skills & Experience
*Proven experience supporting senior partners or executives in a Corporate department within a law firm or professional services environment
*Exceptional diary and inbox management skills
*Strong commercial and financial awareness
*Highly organised, proactive, and detail-focused
*Confident communicator with strong stakeholder-management skills
*Comfortable working at pace and handling competing priorities
For more information, please apply directly or contact Jess at AJ Chambers