To be successful as a PA to Hospital Director you’ll need:
Skills/Knowledge
*Experienced and proficient in all Microsoft Office products including Word, Excel, Powerpoint
*Verbal and written communication skills
*Administrative and secretarial skills
*Telephone systems
*Minute taking
*Organisational skills
*Interpersonal skills
*Numerical and verbal literacy skills
*Diplomatic when dealing with sensitive matters
*Ability to make judgments unaided and to work proactively
*Able to maintain confidentiality at all times
Job Role
*Establishing and maintaining efficient office systems and ensuring the provision of a full secretarialand administrative service for the Hospital & HD.
*In conjunction with HD, ensuring effective co-ordination and reporting of quality systems
*In conjunction with HD ensuring all policies and procedures are maintained and up to date.
*Ensuring all Policies & Procedures are adhered to.
*Co-ordinating reports for submission to various external and internal bodies.
*Organising meetings, venues and book accommodation where required, plus prepare agendas.
*Taking and producing minutes as and when required.
*Ensuring post and e-mails are actioned promptly.
*Liaising with external parties and agencies as required.
*Establishing and maintaining an effective filing system, to include paper and electronic.
*Preparing and administering Clinical Governance meetings.
*Undertaking any other tasks requested that are commensurate and reasonable with the post holders level of responsibility.
*Complying with the guidelines laid down regarding confidentiality, disclosure of information and Data Protection.
*Maintaining as confidential at all times information relating to patients, staff and hospital business.
*Participating in the Company’s appraisal process.
*Maintaining mandatory and professional development requirements.
*Attending meetings relevant to the department, and internal / external training events as and when required.
*Taking personal responsibility for ensuring the work practices and the environment meet the requirements of the Health and Safety at Work legislation and reporting all deficits to management.
*Undertaking any other reasonable requests as made by your Line Manager.
*Providing cover for colleagues within the department when they are absent and/or on annual leave.