Owen Reed is looking for a Legal PA for a top law firm in London.
We are seeking an experienced and highly organised Legal PA to provide first-class support to a team of lawyers within a busy litigation environment. This is an excellent opportunity for a proactive and detail-oriented individual who thrives in a fast-paced, professional setting and enjoys working closely with stakeholders at all levels.
The RoleAs a Legal PA, you will play a key role in supporting lawyers across a range of litigation matters. You will be responsible for managing diaries, coordinating workflows, and ensuring the smooth running of day-to-day operations, while maintaining the highest standards of accuracy, confidentiality, and client service.
Key Responsibilities*Preparing, editing, and proofreading a wide range of legal documentation, including pleadings, skeleton arguments, submissions, and disclosure materials
*Managing document production processes, including formatting, redlining, and document comparisons
*Organising and preparing court bundles, hearing files, and client meeting materials
*Managing complex Outlook diaries, scheduling meetings, court dates, and appointments
*Supporting all stages of litigation, including disclosure and e-filing via systems such as CE-File and other online portals
*Assisting with client onboarding processes, including engagement letters, conflict checks, and matter opening procedures
*Recording fee-earner time, supporting the billing process, and liaising with accounts to issue invoices
*Processing expenses in line with firm policies
*Providing administrative support across teams, including overflow work when required
*Maintaining strict confidentiality across all client and firm matters
*Providing occasional reception cover during busy periods or absences
Skills & Experience*Minimum of 5 years’ Legal PA experience within a mid-to-large law firm environment
*Experience supporting multiple fee earners within litigation
*Advanced knowledge of Microsoft Word (including styles, track changes, and document comparison) and Outlook
*Working knowledge of Excel and PowerPoint
*Experience with NetDocuments, Best Authority, and Adobe Acrobat is advantageous
*Strong understanding of legal terminology, court procedures, and the Civil Procedure Rules
*Experience with e-filing systems such as CE-File
*Excellent attention to detail, grammar, and proofreading skills
*Strong organisational and time management abilities
*Professional, confident, and client-focused approach
*Ability to work effectively both independently and as part of a team
Qualifications*Legal Secretarial Diploma/Certificate and/or a minimum of 5 years’ litigation experience
Additional Information*Full-time position
*Hybrid working may be available depending on business needs