Location: Stokenchurch House, Oxford Road, Stokenchurch, HP14 3SX
Contract type: Permanent
Hours: 37.5 hours per week (will consider 30 hours per week but must be over 5 days a week)
Salary: £30,065 - £33,433 per annum, depending on experience
Thames Valley Air Ambulance is here to give everyone in our community the best chance of surviving and recovering from an emergency. We provide advanced pre hospital care across Berkshire, Buckinghamshire and Oxfordshire. Whoever you are, wherever and whenever you need us – we are here.
What We’re Looking For
We are seeking an exceptional Assistant to provide high quality, proactive support to our CEO. This is a key role at the centre of the organisation, requiring strong prioritisation, excellent communication and the ability to bring structure and calm to a fast moving environment. You will help the CEO operate at her best by staying one step ahead, ensuring effective follow through and supporting strategic coordination across the organisation.
Your Role
As Assistant to the CEO, you will provide confidential administrative and organisational support, ensuring smooth communication and an efficient flow of work. You will manage the CEO’s diary, prepare well structured documents, coordinate with internal teams and external partners, and act as a trusted representative of the CEO’s office.
Key Responsibilities
Executive Support
*High level diary management and prioritisation
*Managing emails, correspondence and calls, responding where appropriate
*Preparing briefing papers, agendas, presentations and reports
*Acting as a gatekeeper and handling sensitive information discreetly
*Communication & Stakeholder Liaison
*Serving as a key point of contact for teams, partners and stakeholders
*Supporting engagement activities, meetings and events
*Drafting and editing professional communications
*Collating information for briefings and updates
Operational & Project Support
*Tracking actions, deadlines and contributions to CEO led projects
*Supporting planning for events, away days and strategic sessions
*Identifying improvements to administrative processes
Governance & Board Support
*Supporting Board and committee activity with scheduling and papers
*Ensuring actions from meetings are communicated and completed
General Administration
*Maintaining organised records and filing systems
*Processing expenses and supporting budget tracking
*Providing occasional cover for senior leadership colleagues
About You
You will be highly organised, proactive and confident working with senior leaders. You thrive in a busy environment, manage multiple priorities effectively and quickly build strong relationships. Discretion, professionalism and excellent written and verbal communication skills are essential. You anticipate needs, maintain a solutions focused approach and enjoy bringing order to complexity.
We’re Looking For Someone Who:
*Is a self starter with a positive, can do attitude
*Demonstrates outstanding organisation and time management
*Handles confidential information with integrity
*Communicates with professionalism and clarity
*Is comfortable working in an emergency services environment
Why Join Us?
At TVAA, you’ll be part of a compassionate, collaborative and forward thinking charity. We support personal development, offer flexible working arrangements and care deeply about staff wellbeing.
Benefits include:
*25 days holiday
*Holiday trading
*Free annual flu vaccination
*Blue Light Card option
*Employee Assistance Programme
*Company pension scheme
*Simply Health medical cash plan
*Disability Confident employer
Our Values
We care no matter what • We go above and beyond • We do the right thing • Together we are TVAA
Diversity and Inclusion
We welcome applications from all backgrounds and are committed to representing the communities we serve.
Safeguarding
We follow robust recruitment and safeguarding processes, including DBS checks where required.
How to Apply
Please complete the online application form and upload a covering letter explaining why you are interested in the role and how your experience aligns. You must have the right to work in the UK.
Closing date: 31 March 2026
Interviews: 20 April (first stage) and 27 April (second stage)
You may have experience in the following: Executive Assistant, Personal Assistant, PA to CEO, Assistant to Chief Executive, Senior Administrator, Executive Support Officer, Governance Administrator, Office Manager, Board Secretariat, Project Support Officer, CEO Office Coordinator.

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