Our client is one of America’s best and biggest law firms. They have offices across the US, Latin America, Africa, Asia, Europe, Middle East, and Russia. They are multiple award winners for their innovative work across their practice areas.
They use London as their European hub and continue to grow. They now have an AP Coordinator, this role performs a variety of accounting duties to process and ensure the accuracy of accounts payable invoices and expense reimbursement requests for all the international offices in their requested currencies. Reviews and processes monthly invoices received from Cab, Courier, Airline and Credit Card companies. Pays Consultants in line with the Solicitors Accounts rules and reviews and completes various monthly tasks to strict deadlines. Ensuring at all times complete compliance with HM Revenue Customs VAT requirements and the Solicitors Accounts Rules.
Responsibilities
*Processes Counsel Fees, by reconciling new fee note against previously billed entries, and other outside third-party Client-Pay-First transactions; monitors to ensure disbursement has been billed and paid by client. Ensures compliance with Solicitors Accounts Rules by paying within 24-hour period after payment received from Client.
*Reviews electronically received data from for example courier & cab companies. This involves ensuring correct allocations, reaching out to timekeepers for missing or incorrect data and ensuring the excel spreadsheet is complete and ready for posting.
*Responsible for timely accounting against the HSBC credit card programme. and following up for missing entries
*Processes requests for checks needed on an urgent basis to meet the needs of attorneys and staff as appropriate.
*Researches and voids checks/invoices when necessary and researches aged uncashed cheques/ unposted payments as noted on the bank reconciliations for all the International office.
*Monthly maintenance of Vendors ensuring correct data and vendor type. Corresponding with new Vendors to ensure completion of Aravo, Vendor on-boarding system.
*Provides back-up accounting information for special clients as requested.
*Prepares monthly spreadsheet of social and entertaining events for the International Accounting Manager to assist with the annual filing of the PAYE Settlement Agreement with HM Revenue & Customs.
*Researches and resolves questions from lawyers, staff and vendors regarding accounts payable invoices.
*Prepares accounts payable files for storage at year-end or periodically as space requires.
*Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information.
*Maintains knowledge of trends, developments and new technologies impacting the Accounts Payable function.
*Participates in departmental project teams and task forces designed to streamline workflow and/or resolve issues; assists with various firm and/or departmental projects and initiatives as assigned.
*Assumes additional responsibilities as required to assist other areas of the accounts team
Candidate Profile
*GCSE’s, Grade C or above, including Math’s and English, or equivalent.
*2-3 years of related accounting experience, preferably within a professional services organisation, including accounts payable processing in a high-volume environment, familiarity with on-line banking systems and knowledge of the Aderant Accounting System.
*Strong communication skills required to interact well with all levels of management and staff and the ability to work independently or in a team environment.
*Strong organizational, analytical and problem-solving skills and ability to prioritize multiple assignments, take initiative and produce accurate and detailed work while adhering to strict deadlines and standards.
*Proficient personal computer skills and knowledge of firm software including word processing, with a strong emphasis on spreadsheets, database, time and attendance, and accounting (Chrome River and Aderant) software applications.
Important Notice
Its Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful, and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.
Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its Clients.