Job title: Conference Administrator
Salary range: £26,936
Type of contract: Permanent
Location: Hybrid (On site attendance required on events and team days)
Working hours: Full time, 35 hours per week
About the role
RCOG Events is undergoing an exciting period of transformational change. We are bringing our flagship World Congress in-house and have recently established a new Events Board to shape the strategic direction of our courses, workshops, meetings, and congress portfolio, aligned to our new five-year corporate strategy.
To support this transformation and growth, we are seeking a Conference Administrator to provide high-quality operational and administrative support across our meetings and conferences portfolio, including the World Congress and other flagship events. This is a pivotal role, ensuring events run smoothly, delegates and faculty are supported, and RCOG’s standards of excellence and professionalism are upheld.
You will combine organisational expertise with strong communication skills, supporting end-to-end event administration, coordinating faculty and delegates, and maintaining accurate records across registration systems and digital platforms. Working closely with the Head of Conferences and Meetings, internal teams, and external partners, you will help ensure events are delivered efficiently, consistently, and with exceptional customer service.
Collaborating with colleagues across Marketing, Corporate Development, and Finance, you will act as a key operational contact for all aspects of event delivery, helping to maintain quality, engagement, and smooth operations while supporting RCOG’s mission to improve healthcare for women and girls worldwide.
Responsibilities:
*Provide administrative and operational support for conferences and meetings, including venue coordination, delegate and faculty management, and event materials.
*Use registration systems, CRM platforms, and digital tools to ensure accurate records and smooth event delivery.
*Act as a first point of contact for delegates, faculty, and stakeholders, ensuring high-quality customer service and communication.
*Support financial processes, post-event reporting, and continuous improvement through debriefs and feedback analysis.
*Collaborate across the Events Team and wider College departments to ensure efficient, joined-up delivery and operational continuity.
*This is an exciting opportunity for a passionate events professional, whether you have prior experience or are a recent graduate, to contribute to transformational change, support the delivery of large-scale events, and help shape the growth of a globally recognised programme.
For the full list of key responsibilities, please check the recruitment pack.
About you
We are looking for a highly organised, proactive, and adaptable individual to support the delivery of large-scale conferences, meetings, and events, including the flagship World Congress. The ideal candidate will be detail-oriented, customer-focused, and able to work collaboratively across teams and with external stakeholders to ensure seamless event delivery.
Requirements:
*Experience or passionate about providing administrative or operational support for events, conferences, or large-scale meetings, either in-person, virtual, or hybrid.
*Strong organisational and coordination skills, with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously.
*Excellent communication skills, both written and verbal, with a professional and proactive approach to delegates, faculty, and colleagues.
*Competence with digital platforms and event management systems (e.g., registration, CRM, virtual event platforms) and a willingness to learn new systems.
*A customer-focused mindset, delivering high standards of service and anticipating the needs of delegates, faculty, and stakeholders.
*Ability to work flexibly, manage unexpected challenges, and contribute positively to a busy, dynamic team environment.
*We encourage candidates from all backgrounds to apply, including those with experience in events or recent graduates who are passionate about event operations, eager to learn, and motivated to contribute to the smooth delivery of high-quality conferences and meetings.
If you are excited about joining RCOG Events at a pivotal moment of growth and transformation, supporting a globally recognised events portfolio, we would love to hear from you. Full training and support will be provided, but attention to detail, organisation, and a proactive, collaborative approach will be essential to succeed in this role.