Your new companyAn established and growing professional services organisation based in the heart of Cambridge is looking to appoint an experienced Office Manager to support its leadership team and ensure the smooth running of day-to-day operations. This organisation delivers specialist consultancy services across a range of projects nationwide and offers a collaborative, supportive working environment.
Your new roleAs Office Manager, you will play a key role in supporting the Directors and overseeing core business functions. This is a varied, hands-on position suited to someone who enjoys being the central point of coordination within a busy office.
Your responsibilities will include:Director & Administrative Support
*Diary management and ad-hoc administrative support for Directors
*Coordinating internal communication and assisting with documentation
Invoicing & Finance Administration
*Preparing monthly draft invoices and raising final invoices
*Issuing statements, managing purchase orders, and liaising with accounts
*Chasing outstanding payments and handling invoice queries
*Maintaining accurate financial registers and spreadsheets
Projects & Document Management
*Setting up new projects and maintaining project folders
*Archiving completed project documentation
*Supporting Project Managers with document formatting and PDF preparation
People Administration
*Maintaining up-to-date staff records including salaries, bonuses and training
*Coordinating with payroll providers regarding starters, leavers, tax details and updates
*Managing expenses, mobile contracts, and holiday records
Quality Assurance & Compliance
*Maintaining key accreditations and supporting annual ISO audits
*Updating policies, procedures, and online compliance portals
General Office Management
*Managing stationery, PPE, meeting room bookings and office supplies
*Coordinating shredding, archiving and general office up keep
*Supporting business development activities, including Christmas events and team functions
What you’ll need to succeed
*Strong organisational skills with the ability to prioritise and work independently
*Excellent communication skills, both written and verbal
*High level of accuracy and attention to detail
*A proactive, team-orientated approach
*Experience in an Office Manager, Senior Administrator or similar post
*Confidence handling confidential information and business-critical tasks
What you’ll get in return
*Competitive salary of £30,000-£40,000 depending on experience
*Central Cambridge location
*Opportunity to join a supportive, professional, people-focused organisation
*A varied role where you can take ownership and genuinely contribute to the business
What you need to do nowIf you’re interested in this role, please apply now with your latest CV or contact your Hays consultant for further information.
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