Job Title: HR Administrator
Location: London (On-site)
Contract: Permanent
Overview
We are looking for a proactive and highly organised HR Administrator to provide comprehensive administrative support across the employee lifecycle. This role plays a key part in ensuring efficient recruitment coordination, smooth onboarding, accurate HR record management and timely reporting, while delivering a positive experience for candidates, employees and stakeholders.
Key Responsibilities
Recruitment & Selection Support
*Coordinate end-to-end recruitment administration for multiple roles
*Schedule interviews, assessment centres and manage candidate communications
*Prepare offer letters and contracts, ensuring accuracy and timely issue
*Support pre-employment checks including right to work, references and DBS (where applicable)
*Maintain recruitment trackers and update HR systems accordingly
Employee Onboarding & Offboarding
*Coordinate onboarding processes to ensure a smooth and engaging new starter experience
*Prepare onboarding documentation, induction schedules and system access requests
*Liaise with hiring managers, IT and payroll to ensure all joiner activities are completed on time
*Support employee exits, including administration of leaver documentation and system updates
HR Administration & Record Management
*Maintain accurate and confidential employee records in line with GDPR requirements
*Manage changes to employee details, contracts, job titles and working patterns
*Create and update HR documentation, templates and letters
*Ensure HR policies and employee files are compliant and up to date
HR Reporting & Data Management
*Produce regular HR reports such as headcount, starters, leavers and absence data
*Support HR dashboards and ad-hoc data requests from HR leadership and stakeholders
*Ensure data accuracy across HR systems and trackers
General HR Support
*Act as a first point of contact for HR-related queries, escalating when appropriate
*Support HR projects and initiatives across the department
*Assist with employee engagement activities and HR events
*Provide administrative support to the wider HR team as required
Skills & Experience
Essential
*Previous experience in an HR administrative or coordination role
*Strong organisational skills with excellent attention to detail
*Confident using HR systems, Microsoft Office and spreadsheets
*Ability to manage multiple priorities and meet deadlines
*Clear and professional communication skills
*Strong understanding of confidentiality and data protection