Office Manager - New Office Launch & Workplace Operations
St Andrews, Fife | 18-month Fixed Term Contract | 100% Office Based
Strong potential to become permanent
Are you an Office Manager who loves creating a fantastic workplace experience - and wants the rare opportunity to help set up a brand new office from scratch?
This is an exciting and hands-on role where you’ll lead the day-to-day coordination of a new office opening, then take full ownership of the office once it’s live. It’s ideal for someone who enjoys being the heartbeat of the office, juggling people, suppliers, facilities, and operations with confidence.
This is not a technical project role - it’s about organisation, coordination, communication and making the office run brilliantly.


Phase One: Office Set-Up & Opening Coordination
You’ll play a central role in getting the new office ready for launch, including:
Coordinating office fit-out, furniture, layouts, signage and supplies
Managing key timelines and checklists to ensure opening readiness
Acting as the main point of contact for suppliers, contractors and internal teams
Supporting the setup of office systems such as access control, desk booking and parking
Communicating clearly with staff about the move and office arrangements
Ensuring the office is fully operational, welcoming and ready for day one
Helping ensure a smooth transition with minimal disruption
You’ll be the organiser who keeps everything aligned - spotting gaps, solving problems, and keeping things moving.


Phase Two: Office & Workplace Management
Once the office is open, this becomes a full Office Manager position, including:
Owning the day-to-day running of the office and workplace experience
Managing reception, visitors, post, couriers and office services
Coordinating building security, access and key stakeholders
Overseeing cleaning, catering, facilities and service providers
Ensuring health & safety standards are maintained
Managing office budgets, costs and supplier performance
Continuously improving how the office operates for staff and visitors
You’ll be the go-to person for everything office-related - trusted, visible, and relied upon.


What We’re Looking For
Proven experience as an Office Manager, Workplace Manager or Facilities Coordinator
Experience supporting office openings, relocations or workplace changes (ideal but not essential)
Strong organisational skills and confidence juggling multiple priorities
Comfortable managing suppliers, budgets and operational details
Excellent communication skills - friendly, clear and professional
Happiest working in a fully office-based role
Proactive, practical and solutions-focused


Why Apply?
A rare opportunity to help launch a brand-new office
A role with real ownership and visibility
Work in the beautiful setting of St Andrews
18-month FTC with genuine long-term potential
Interested in finding out more?
Please get in touch with Anna McInnes at Office Angels for a confidential conversation.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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