Reception and Facilities Assistant
other jobs Career Legal
Added before 5 Days
- England,South East,Surrey,Guildford
- Full Time, Permanent
- £27,000 - £29,000 per annum
Job Description:
RECEPTION AND FACILITIES ASSISTANT
GUILDFORD
£27,000 - £29,000
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties.
This is an office-based role located in the office five days per week.
RESPONSIBILITIES
*Answer and deal with enquiries by phone, email or in person
*Provide a friendly and efficient service to internal staff in the collection and delivery of post
*Arrange and record courier deliveries to deadlines and budgets
*Process incoming and outgoing post including use of the franking machine
*Ensure the office is kept stocked and tidy
*Process cheque requests and petty cash requests
*Process daily banking and take to bank as needed
*Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
*Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
*To acquire sufficient knowledge of all equipment used
*Ensure all calls are responded to within the minimum period of time
*Welcome clients and visitors and ensure they are dealt with promptly
*Ensure meeting rooms are fully stocked and set up as required
*Provide an efficient service when booking meeting rooms and refreshments
*Open or close the Reception area at the beginning or end of the day
*Ensure the Reception area is kept tidy
*Updating the Facilities documents and systems
*Collating the Weekly Bulletin Newsletter
*Assisting with Friday breakfast and tuck shop orders and deliveries
*Assisting Archives team
*Ensuring compliance with quality standards
PERSON SPECIFICATION
*Have a positive attitude
*Have professional presentation
*Be able to work under pressure
*Have good communication skills
*Be computer literate
*Have good organisation and time management skills
*Have good problem solving and numeracy skills
*Have good accuracy and attention to detail
Please apply today for immediate consideration!
GUILDFORD
£27,000 - £29,000
My client, a leading international law firm, are seeking a Reception and Facilities Assistant to work as part of a diverse team in a busy and fast-moving environment covering a range of general business, reception and office duties.
This is an office-based role located in the office five days per week.
RESPONSIBILITIES
*Answer and deal with enquiries by phone, email or in person
*Provide a friendly and efficient service to internal staff in the collection and delivery of post
*Arrange and record courier deliveries to deadlines and budgets
*Process incoming and outgoing post including use of the franking machine
*Ensure the office is kept stocked and tidy
*Process cheque requests and petty cash requests
*Process daily banking and take to bank as needed
*Ensure the maintenance of equipment including vending machines and generally reviewing and reporting to the FM concerning premises and equipment
*Provide a friendly and efficient reprographics service to internal staff in the professional and accurate collation and presentation of documents
*To acquire sufficient knowledge of all equipment used
*Ensure all calls are responded to within the minimum period of time
*Welcome clients and visitors and ensure they are dealt with promptly
*Ensure meeting rooms are fully stocked and set up as required
*Provide an efficient service when booking meeting rooms and refreshments
*Open or close the Reception area at the beginning or end of the day
*Ensure the Reception area is kept tidy
*Updating the Facilities documents and systems
*Collating the Weekly Bulletin Newsletter
*Assisting with Friday breakfast and tuck shop orders and deliveries
*Assisting Archives team
*Ensuring compliance with quality standards
PERSON SPECIFICATION
*Have a positive attitude
*Have professional presentation
*Be able to work under pressure
*Have good communication skills
*Be computer literate
*Have good organisation and time management skills
*Have good problem solving and numeracy skills
*Have good accuracy and attention to detail
Please apply today for immediate consideration!
Job number 3678635
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Company Details:
Career Legal
Career Legal has supported the legal community in London and throughout the UK for nearly 30 years. Starting with a team of just three, the company ha...