SUMMARY OF ROLE
We are looking for a Project Co-ordinator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments, and communicate progress to all team members. This area of our business is fast paced, where workload management will be key. The role will act as the primary support function for the project operational delivery teams.
Project Co-ordinator responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers, so good communication, workload management and collaboration skills are essential.
KEY RESPONSIBILITIES
· Manage the scheduling processes to enable maximum performance from the operational project delivery teams
· Ensure that scheduling supports exceptional contract delivery
· Document Controller/Project Admin providing administrative support for all projects from commencement to completion, including maintaining drawings, specifications, RFI, EWN, CE and more.
· Liaison with project leads and suppliers to approve timesheets (as per company processes)
· Raise new Orders within the system (as per company processes)
· Raise Purchase orders once approved (as per company processes)
· Administer and maintain the Company training matrix, arrange renewals, and provide assistance with training arrangements, records, and presentations.
· Provide administrative support to the Senior Project Manager, specifically regarding the maintenance of the Company’s HSEQ Assurance system.
· Maintain compliance to company accreditation systems by updating documents and monitoring compliance
· Prepare and manage external audits
· Provide administrative support to Project Managers’ (Preparing site safety packs, issuing updated documents, Gathering O&M information and issuing to client, Etc)
· Provide cover for other members of the team during holidays and absence, and cover duties when necessary.
· Ensure prompt resolution of queries, clearing communicating and setting expectations
· Promote and develop best practice
· Be a point of contact for Engineers, client, and customer
· Notify line manager of potential employee issues
· Provide performance reports when required
· Ensure requirement of H&S and company charter are followed
· Input financial data onto IT systems
· Manage all aspects of operational administration
· Support operational team to ensure works are managed in accordance with contract requirements
· Process & provide information to all parties involved to progress work
· Maintain correspondence, telephone, and email protocol
· Manage contract paperwork & ongoing maintenance of file
· Create and update workflows
· Prepare and provide documentation to internal teams and key stakeholders’


ABOUT YOU
· Punctual and reliable
· Previous experience working in an office environment
· Good organisational skills and workload management
· Clear communicator with a "can do" attitude




Requirements

SKILLS & KNOLEDGE REQUIRED
· Work experience as a Project Administrator, Project Coordinator, or similar role
· Hands-on experience with technical documentation and schedules
· Knowledge of project management software (e.g., Trello or Microsoft Project)
· Solid organisation and time-management skills
· Team spirit
· Have knowledge of the materials and methods used in the building and Construction industry.


QUALIFICATION REQUIRED
· NVQ level 2-3 in Business Administration?
· Advanced skills with Microsoft Excel & Word
· Industry-based experience may be considered.