Axon Moore are working with a well-established organisation to recruit an Office Administrator on a 9–12 month fixed-term contract to provide maternity cover. This is a varied role offering broad exposure across finance, administration, and project support activities.

Key Responsibilities

Purchase Ledger Processing
*Scan and upload invoices into the internal finance system
*Accurately allocate cost codes and assign relevant job/project references
*Input invoices onto the system and place on hold where required
*Match invoices to supporting documentation such as delivery notes; liaise with suppliers to obtain missing information
*Verify invoices against purchase orders or agreed supplier rates; investigate and resolve any discrepancies
*Submit invoices for internal approval and authorisation
*Release approved invoices for payment and maintain organised filing records
Supplier Management
*Set up and maintain supplier accounts within the system
*Ensure supplier records are accurate and up to date
Supplier Reconciliations
*Reconcile supplier statements against internal records prior to payment runs
*Identify and resolve any variances or missing items
Payment Processing
*Review transaction reports to ensure all invoices are appropriately authorised prior to payment runs
*Assist in the preparation and execution of supplier payment runs
Financial Administration
*Process journals to reallocate costs across projects where required
*Run and review aged creditor reports to ensure accurate posting and matching of invoices and payments
*Maintain and update agreed supplier pricing schedules
Project & Operational Support
*Support the administration and tracking of project-related documentation
*Issue and manage technical or project documentation as required
*Prepare and distribute tender documentation
*Compile and manage project handover files, ensuring all required information is obtained from relevant stakeholders
*Maintain asset registers, including equipment and technology assigned to sites or projects
*Maintain project tracking logs, including key milestones and completion status
General Administration
*Manage document formatting and consolidation (e.g. combining PDFs)
*Support wider administrative tasks as required
Compliance & Audit Support
*Assist in the preparation for external audits and accreditation processes
*Ensure documentation is maintained in line with internal and external compliance requirements

Our specialist team recruit across a wide range of administrative and business support roles, from entry-level through to senior appointments, on both a temporary and permanent basis. For more information about this opportunity or to discuss the wider market, please contact George Oyston.

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