An excellent opportunity has arisen for an experienced Executive Assistant to support a senior Director within a fast-paced and professional environment. This role requires a confident, highly organised EA who can proactively manage competing priorities while handling sensitive information with absolute discretion.
Your new roleYou will provide comprehensive EA support to the Director, acting as a key point of contact both internally and externally. This is a varied role where no two days are the same and where initiative, attention to detail and strong organisational skills are essential.
Key responsibilities will include:
*Proactively managing projects and liaising with internal and external stakeholders for updates
*Acting as a key liaison between the Director and relevant contacts
*Screening, prioritising and managing emails, calls and correspondence
*Managing and maintaining the Director’s contact database
*Handling confidential personal and corporate information with discretion at all times
*Managing electronic and paper filing systems, databases, guest lists, spreadsheets and membership subscriptions
*Creating and editing presentations and documents
*Proactively managing the Director’s diary and ensuring full preparation for daily commitments
*Scheduling meetings, appointments and ensuring all relevant materials are available
*Taking meeting minutes and following up on actions
*Coordinating travel arrangements, bookings and itineraries
*Managing couriers, mailings and ad hoc collections or deliveries
*Managing budgets and processing invoices
*Handling incoming calls on behalf of the Director
*Supporting with any additional tasks as required
What you’ll need to succeedTo be considered for this role, you will have proven experience operating as an EA at senior level within a fast-paced environment. You will be confident, proactive and able to manage multiple priorities effectively.You will also bring:
*Previous senior-level EA experience (essential)
*Strong administration skills with a methodical and organised approach
*A collaborative mindset and strong team-working ability
*Excellent communication and interpersonal skills
*Exceptional attention to detail and organisational skills
*The ability to present written information clearly and logically
*The confidence to use initiative and work independently
*Strong prioritisation skills and the ability to multitask
*A proactive, hardworking attitude with the ability to meet deadlines
*Strong IT skills, including Microsoft Word and Excel
*A high level of discretion and professionalism at all times

What you need to do now


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