An exciting opportunity has arisen for a Finance Administrator to join a thriving property-focused organisation based in Battersea. This full-time, office-based role offers a competitive salary of £45,000 - £50,000 and the chance to play a pivotal part in supporting the financial operations of a dynamic business. You will be at the heart of the finance team, ensuring smooth processing of invoices, supplier payments, and bank transactions while maintaining meticulous records for multiple companies. The organisation is committed to fostering a supportive and collaborative working environment where your attention to detail and organisational skills will be highly valued. With regular hours from Monday to Friday, 9:00am - 6:30pm, you will enjoy stability alongside opportunities for professional growth and training.
Responsibilities:
* Ensure all invoices are correctly addressed to the relevant company and uploaded promptly to QBO via dedicated email addresses.
* Prepare and process supplier payments efficiently while ensuring all payments receive director approval before execution.
* Upload invoices into Auto Entry software for accountants, streamlining integration with accounts systems using specific email channels for each entity.
* Manage bank payments by verifying that all outgoing funds are paid from the appropriate company accounts according to cost allocations.
* Transfer funds between various company bank accounts as needed to maintain sufficient balances for expense coverage across entities.
* Submit dormant company accounts and confirmation statements after agreement with external accountants, ensuring compliance with statutory requirements.
* Maintain detailed property deal ledgers on Excel, updating them regularly so that all information is accurate and accessible for accounting purposes.
* Keep profit and loss summaries up-to-date for all deal ledgers to provide clear financial overviews for management review.
* Save sale and purchase completion statements in designated company folders so accountants can access them easily when required.
* Prepare comprehensive bank balance summaries for all accounts twice daily (morning and afternoon) for director review.
* Serve as the main point of contact with external accountants by providing timely answers and information to facilitate efficient accounting processes.
* Notify accountants about new company incorporations promptly to ensure accurate record-keeping from inception.
* Maintain an updated internal list of all ongoing companies involved in current deals for easy reference by management and colleagues.
* Produce various ad hoc reports for the director relating to land and property projects as requested.
* Access QBO to generate creditor reports for director sign-off on supplier invoices due for payment and reconcile any discrepancies between supplier invoices and payments.
* Oversee credit control by monitoring rental income receipts against rental agreements for multiple properties managed by the business.
* Handle general office administrative tasks such as correspondence, filing, printing, and other duties as required.
The Ideal Candidate:
* Demonstrated experience in finance administration or similar roles within property or related sectors is highly desirable for this position.
* Excellent verbal and written communication skills are essential for interacting effectively with colleagues at all levels as well as external partners such as accountants.
* Proficiency in data entry tasks combined with advanced knowledge of spreadsheets-particularly Microsoft Excel-is crucial for maintaining accurate records across multiple companies.
* A proven ability to collaborate within teams while also being dependable when working independently ensures seamless workflow throughout busy periods.
* Outstanding organisational skills enable you to manage competing priorities efficiently while meeting tight deadlines without compromising quality or accuracy.
* Trustworthiness and discretion are vital when handling confidential financial information pertaining to multiple entities within the group structure.
* Confidence in communicating clearly with senior management, customers, suppliers, and professional advisors supports positive working relationships across functions.
* Familiarity with QBO (QuickBooks Online) software would be advantageous; however full training will be provided if required so willingness to learn is important.
* Experience producing financial reports or summaries using accounting software or Excel adds value by supporting informed decision-making processes within the business context.
Next Steps:
If you are ready to take your finance administration career forward in an engaging property sector role based in Battersea-this is your moment!
Apply today by clicking on the link below; we look forward to receiving your application soon.
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates