Legal PA – Real Estate / Commercial Property London | Hybrid Working
Full-Time | Permanent
Owen Reed is looking for a Legal PA for a top law firm in London.
This is an excellent opportunity for an experienced Legal PA to join a highly regarded Real Estate team, providing high-level support to fee earners within a busy Commercial Property environment.
The successful candidate will be proactive, highly organised, and confident managing multiple priorities while delivering exceptional support in a fast-paced professional services setting.
The RoleAs a Legal PA within the Real Estate team, you will play a key role supporting fee earners with a wide range of administrative, client, and transactional responsibilities. You will work collaboratively within a supportive PA team while maintaining a professional and client-focused approach at all times.
Key Responsibilities Supporting client onboarding processes, including opening new matters, compliance procedures, KYC checks, engagement letters, and monies on account
Managing fee earners’ inboxes, monitoring and prioritising emails, responding where appropriate, and filing correspondence within iManage
Diary management, arranging meetings, coordinating travel, video calls, room bookings, and preparing meeting materials
Liaising with clients, agents, lenders, and third parties in a professional and efficient manner
Producing and amending legal documents using BigHand digital dictation, including track changes, comparisons, and proofreading
Managing workflows with the Document Production Centre
Uploading and downloading documents via Filesite and data rooms
Preparing engrossments, completion documents, and supporting electronic signing processes via DocuSign
Conducting commercial property searches using Land Registry, Search Acumen, TM Group, OS1/OS2, and OCE platforms
Preparing and submitting Land Registry applications and handling requisitions
Assisting with billing, finance requests, CHAPS payments, completion statements, and financial reporting
Coordinating travel bookings including trains, flights, and hotels
Supporting business development activities, pitches, events, and client communications
Managing deeds, file closures, and archiving processes
Providing wider team support during periods of absence where required
About You Previous experience working as a Legal PA within a professional services or law firm environment
Strong Real Estate or Commercial Property experience
Advanced document production and formatting skills
Strong working knowledge of BigHand, iManage, Elite 3E, and Microsoft Office
Excellent typing speed and accuracy (75wpm+)
Strong organisational and time-management skills
Ability to manage competing priorities under pressure
Excellent communication and stakeholder management skills
Proactive, adaptable, and solutions-focused approach
Strong attention to detail and commitment to delivering high-quality work