Bookkeeper / Personal Assistant & Administrator
*Horley, Surrey (office-based)
* Up to £30,000 per annum
* Full-time (5 days per week)
· 2 days bookkeeping
· 3 days PA / administrative support
About the Role
We are seeking a highly organised and versatile Bookkeeper / PA & Administrator to join our client in Horley. This is a varied role combining financial responsibilities with personal assistant and general administrative duties. The successful candidate will be proactive, detail-oriented, comfortable managing multiple priorities and working in a small office environment.


Key Responsibilities
Bookkeeping
*Maintain accurate financial records and ledgers
*Process invoices, receipts, and payments
*Bank reconciliations
*VAT return preparation and familiarity
*CIS Payments and reconciliation
*Debt recovery
*Manage accounts payable and receivable
*Assist with payroll preparation (if applicable)
*Prepare financial reports for management and external accountants
*Ensure compliance with relevant financial regulations and procedures


Personal Assistant / Admin Support
*Diary and calendar management
*Scheduling meetings and appointments
*Handling correspondence (emails, calls, and post)
*Supporting senior staff with day-to-day tasks
*General office administration and coordination
*Maintaining filing systems
*Preparing documents, reports, and presentations
*Liaising with suppliers, clients, and external partners
*Supporting operational processes and internal projects


Skills & Experience Required
*Proven experience in bookkeeping (essential)
*Strong Familiarity with accounting software Xero
*Strong organisational and time management skills
*Excellent attention to detail and accuracy
*Confident communication skills (written and verbal)
*Proficient in Microsoft Office (Teams, Word, Excel, Outlook)
*Ability to handle confidential information with discretion
*Experience in a PA or administrative role (desirable)


Personal Attributes
*Confident and driven
*Self-motivated and proactive
*Flexible and adaptable
*Strong problem-solving skills
*Professional and approachable manner


What We Offer
*Competitive salary up to £30,000
*20 days holiday + Bank Holidays
*Varied and engaging role
*Supportive working environment
*Company pension scheme






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Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.


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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.