Facilities Administrator
Near Bury St Edmunds (Office based)
12-month fixed term contract (Immediate start)
Full-time, Monday to Friday
From £31,519 per annum

Purpose of this role

To assist in leading the facilities team, who are responsible for the maintenance of buildings, associated equipment and services on a day-to-day basis. This role will be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environmental and quality standards as required.

Your key responsibilities are:

*Assist in overseeing the facilities team who are responsible for the maintenance of buildings and associated equipment and services
*Respond to, escalate, record, and complete planned and reactive maintenance tasks
*Be a key liaison for site services and manage the external contractors and sub-contractors, applying health, safety, environment and quality standards
*Complete and stay current with all required SHEQ training and risk reporting
*Be proactive in highlighting and driving preventive measures and controls
*Assist the Group Facilities Manager to plan and coordinate all premises-based works activities, identify process improvements, review environmental targets and recommend cost saving opportunities
*Arrange for regular maintenance of equipment and internal systems (e.g. heating system, fire & intruder alarms)
*Maintain an updated record of maintenance of equipment and internal system and document processes
*Assist the Group Facilities Manager with longer term/larger scale projects such as office moves/ relocations and or significant refurbishment works
*Visit other premises as and when required to monitor/ review ongoing facilities activities
*Covering main Head Office reception and reception duties when required
*Any other duties as required by the business
*Provide general administrative support
Experience/Knowledge:
*Previous facilities maintenance experience or equivalent
*Experience completing site inductions, Method Statements, Risk Assessments
*Experience of leading a team and projects
Abilities/Skills:
*Be adaptable to any situation in a calm and collected manner
*Strong understanding of Microsoft Office & Excel
Desirable:
*Basic health and safety knowledge
*PowerPoint