We are looking for an organised, proactive, and enthusiastic Administrative Assistant to provide high-quality administrative and financial administration support across the business.
This part-time role is ideal for someone looking for a consistent 21 or 28 hour working week who is confident handling routine admin tasks alongside general office support.
About us
Brightelm is an award winning event agency and conference organiser. Based in Bristol, our team is dynamic, close-knit, and great fun to work with. We invest in every member of staff through ongoing training and development, and we actively support a flexible working culture, with a balanced 50/50 split between office-based and home working.
Role and responsibilities
Administrative Support
*Providing day-to-day administrative support to the Managing Director.
*Managing emails, correspondence, and responding to routine enquiries.
*Maintaining accurate records, filing systems, and databases.
*Preparing documents, letters, and simple reports.
*Organising meetings, appointments, and calendars.
*Maintain a tidy, organised, and efficient workspace environment.
*Manage incoming /outgoing post and deliveries.
*Oversee office supplies, equipment, and general facilities management.
*Supporting ad-hoc administrative tasks to the team as required.
Financial Administration
*Processing invoices and expense claims.
*Raising sales invoices and tracking payments received.
*Assisting with credit control and chasing outstanding payments.
*Reconciling basic financial data and supporting month-end processes.
*Raising reports.
Experience and qualifications
*1+ years’ experience in a similar administrative role.
*Experience in financial or accounts administration.
*High level of accuracy and attention to detail, particularly with financial data.
*Confident using Microsoft Office.
*Experience using accounting or finance software (e.g. Xero, Sage, QuickBooks).
*Strong organisational and time-management skills.
*Good written and verbal communication skills.
*Ability to work independently and handle confidential information appropriately.
Benefits
*Hybrid working
*23 days annual leave plus bank holidays (pro-rata if part-time)
*Day off for your birthday
*Incremental pension contributions
*Access to our Employee Assistance Programme
*Free team lunch every quarter and seasonal social events
*Training and development opportunities and a professional membership paid for after 12 months
*Discretionary bonus scheme after 12 months service
*Access to hospitality industry benefits and discounts
Next steps
If you’re interested in the opportunity to join us as an Administrative Assistant, we’d be delighted to hear from you. Please submit your CV along with a covering letter outlining how your skills and experience align with the role.