PART-TIME Accounts Administrator (20 FLEXIBLE HOURS PER WEEK £18 - £20 per hour)
A small to medium design company are looking to recruit a Bookkeeper/Office Administrator for their organisation.
You will be responsible for co-ordinating and preparing information to the company accountants for VAT return, Payroll, Financial Year End Accounts, PAYE, Corporation Tax & business owner’s personal tax, using the Xero accounting package.
Key responsibilities as Bookkeeper:
*Posting purchase invoices upon receipt
*Creating sales invoices & producing statements
*Posting credit card receipts and importing statements at the end of month
*Posting petty cash receipts and importing statements at the end of month Online Banking:
*Paying invoices & subcontractors
*Transferring money
*Paying employee mileage
*Paying staff salaries
*Pay Corporation Tax at end of year
*Set up and monitor direct debits and outgoing payments Payroll:
*Providing Payroll Service Provider with employee hours each month
*Using Paycircle Software, retrieve information from accountants and run payroll reports
*Uploading pension contributions onto company’s workplace pension provider website
*Paying PAYE to HMRC each month
Office manager duties:
*HR matters – renewing staff contracts, maintaining holiday schedules, managing pay reviews
*Renewing utility contracts, telephone & broadband services, mobile phone services & negotiating best prices
*Liaising with IT service provider, overseeing IT issues and raising faults
*Responsible for Health & Safety / Fire Safety / Risk Assessments / GDPR
*Responsible for Vehicle Servicing / MOTs / Insurance / parking permits
*Liaising with Insurance Broker on all business insurance renewals / vehicle insurances
*Responsible for servicing, repairs & maintenance of equipment, machinery & other services
*Sourcing new equipment and machinery when required
*Managing supplier accounts
GENERAL OFFICE DUTIES:
*Maintaining Stock Records
*Updating Excel expenditure spreadsheets
*Preparing weekly Cashflow forecast spreadsheet to business owner
*Collating staff timesheets and transferring information onto client spreadsheets ready for month end invoicing
*Invoice clients at the end of each month, but also on an ad hoc basis when required
*Petty cash – ensuring sufficient funds are available for staff and reconciling at month end
Company benefits include:
Company Pension / 25 days annual leave & bank holidays (pro rata) / onsite free parking
CANDIDATE REQUIREMENTS:
Proficient with Apple Mac / Excel Spreadsheets / Experience in Xero Accounting / strong general IT skills / strong English written/oral communication skills /
Must like dogs!