Job Title: Office & Facilities Coordinator
Location: Harrogate + Travel
Salary: £30,000 - £35,000 per annum + Expenses
Hours: Monday - Friday

Are you an organised, proactive and hands on professional looking to join a growing business? If so, this could be the ideal opportunity for you based in Harrogate!

This is an excellent opportunity to join a forward thinking organisation where you will play a key role in ensuring the smooth day to day running of multiple sites. As Office & Facilities Coordinator, you will be central to supporting office operations, facilities management and senior leadership, helping to deliver a positive, efficient and well maintained workplace experience.

Working in a fast paced and varied environment, this role is ideal for someone who enjoys taking ownership, problem solving and keeping things running seamlessly behind the scenes. You will be confident managing multiple priorities, working with stakeholders at all levels and ensuring high standards are consistently maintained across all locations.

Key Responsibilities as Office & Facilities Coordinator:
*Act as the main point of contact for the day to day running of office facilities across multiple sites.
*Provide proactive administrative and operational support to ensure smooth business operations.
*Manage contractor relationships, coordinating maintenance, works and improvement projects across sites.
*Ensure full compliance with Health & Safety legislation, supporting risk assessments and site safety checks.
*Oversee office supplies, equipment and consumables, ensuring appropriate stock levels are maintained.
*Support onboarding of new starters and visiting employees, ensuring a welcoming and well prepared office experience.
*Proactively identify and resolve facilities and workplace issues, contributing to continuous improvement of the office environment.
*Coordinate diaries, meeting rooms and internal scheduling requirements.
*Support senior leadership with diary management, travel arrangements and logistical coordination.
*Raise purchase orders and support general procurement administration.
*Manage incoming email correspondence for senior leadership, actioning or delegating where appropriate.
*Organise internal meetings, events and wider business activities.
*Liaise confidently with internal and external stakeholders including senior management.

Experience Required:
*Experience in an administrative, office management, HR or facilities management related role.
*Strong organisational and time management skills with the ability to prioritise effectively.
*Excellent written and verbal communication skills.
*Proactive, resourceful and confident approach to problem solving.
*High attention to detail with the ability to manage multiple tasks simultaneously.
*Experience working with senior stakeholders and cross functional teams.
*Strong IT skills and confidence using multiple systems.
*Ability to work independently as well as part of a wider team.
*Full UK driving licence required due to travel between sites.

In return, you will join a supportive and growing organisation where you will play a key role in shaping the workplace experience across multiple sites. You will benefit from a competitive salary and the opportunity to work in a varied and impactful role where no two days are the same. If you are proactive, organised and thrive in a hands on environment, APPLY TODAY!

Our Guarantee
Thank you for your initial expression of interest in our available vacancy. If we have not contacted you within 5 working days of your application, please understand that the CV received, and the information provided does not meet the requirements of the current vacancy. However, we will consider all applications for any available opportunity, present or future, and proactively contact you should we deem there to be a suitable match. Here at Impression we are committed to supporting the principles of equal opportunities and prohibit discrimination/ harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.