Full job descriptionAbout You
Are you a highly organised and detail-oriented individual who thrives in a fast-paced environment? Do you enjoy collaborating with a team to achieve shared goals? If so, we encourage you to apply for this temporary opportunity!
This is a varied temp role that offers a great opportunity to develop your administrative skills while also getting involved in hands-on tasks. You will play a key part in supporting the smooth running of our IP department during this assignment.


Working Pattern
Full-time temporary assignment, 40 hours per week, Monday–Friday, 08:30–17:00.
No bank holidays, weekends, or overtime required.


What is involved?
*Answer incoming calls, responding to customer enquiries, and providing helpful support.
*Manage paperwork, including filing, photocopying, and creating correspondence. This includes processing purchase and sales orders.
*Handle invoices, record financial information, and assist with basic financial record-keeping.
*Utilise the SynergyTrak system to manage loan sets of instruments and handle change control notifications (full training provided at the start of the temp contract).
*Etch and record surgical instruments with GS1 coding and/or human-readable markings, ensuring accurate tracking (training provided).
*Maintain records related to managed instrument repair services, keeping track of repairs and their status.
*Assist with the logistics of meetings and events, including setting up meeting rooms, arranging catering, and booking equipment.
*Organise, sort, and manage boxes of loan set instruments, ensuring they are readily available.
*Support the team with additional administrative and operational tasks as required during the temporary assignment.


What is in it for you?
*Competitive hourly rate / salary equivalent and potential bonus.
*25 days annual leave (pro rata for temporary contract).
*The opportunity to gain valuable experience within a vital healthcare setting.
*A chance to work within a small, friendly, and supportive team.
*A varied temp role combining administrative tasks with practical, hands-on activities.
*Comprehensive onboarding and training, with support from experienced team members and the Admin Supervisor.
*Excellent opportunity for skill development and potential longer-term opportunities.


Requirements
*Good general education with demonstrated verbal and numerical abilities equivalent to GCSE.
*Ability to follow instructions and procedures accurately.
*Flexibility to support a variety of administrative and hands-on tasks within a temporary role.
*Ability to work effectively in a fast-paced environment.
*Basic Microsoft Office knowledge, particularly Excel.
*A collaborative approach and willingness to contribute to team goals.


Desirables
*Excellent communication skills.
*Previous administrative experience (ideally within a temporary or contract role).
*Experience using Oracle for stock management.
*A keen eye for detail.
*Strong organisational skills with the ability to manage workload effectively during a busy temporary assignment.