Full job descriptionWorking Pattern: Hybrid – 3 days in the office following probation
A highly successful and growing professional services firm is seeking an experienced Executive Assistant / Personal Assistant to provide comprehensive support to the CEO and wider Executive Team.
This is an exciting opportunity for a proactive, highly organised, and commercially aware EA/PA who thrives in a fast-paced environment and enjoys being at the heart of a dynamic business.
The Role
You will play a pivotal role in supporting senior leadership, coordinating key business activities, and ensuring the smooth day-to-day running of executive operations.
Executive & Leadership Support
*Proactively manage the CEO’s diary, ensuring effective prioritisation and scheduling.
*Provide diary management and administrative support to the wider Executive Team.
*Coordinate Board, Executive, governance and project meetings, including agenda preparation and logistics.
*Take accurate minutes and track actions arising from key meetings.
*Prepare and distribute meeting packs, presentations and supporting documentation.
*Organise and facilitate weekly project and leadership calls.
Travel & Logistics
*Manage company-wide travel and accommodation arrangements.
*Coordinate meeting room bookings, catering and hospitality requirements across multiple office locations.
Stakeholder Management
*Liaise with investors, external partners, suppliers and service providers.
*Build and maintain strong relationships with third-party vendors to support business operations.
People & Onboarding
*Coordinate onboarding activities for new employees, including equipment, office setup and induction schedules.
*Manage employee offboarding processes and asset returns.
Office & Facilities Management
*Oversee the smooth operation of multiple office locations.
*Maintain records relating to office compliance, health and safety, leases and facilities.
*Manage post, courier services and office administration functions.
Communications & Business Support
*Coordinate company-wide update meetings and presentations.
*Manage internal communications on behalf of senior leadership.
*Support employee engagement initiatives and recognition programmes.
*Assist with marketing and business development activities.
*Provide ad hoc administrative support as required.
About You
You will be an experienced Executive Assistant or Personal Assistant with a track record of supporting senior executives in a professional environment.
Key Requirements
*Minimum 3 years’ experience in a PA or EA position.
*Exceptional organisational and diary management skills.
*Outstanding attention to detail.
*Strong communication and stakeholder management abilities.
*Highly professional with excellent discretion and confidentiality.
*Proactive, solutions-focused and able to anticipate business needs.
*Strong Microsoft Office skills and confidence using business systems and virtual meeting platforms.
*Experience coordinating projects, meetings and executive-level activities.
*Positive, adaptable and committed to building a long-term career within a growing organisation.
Benefits
*Competitive salary of £50,000 – £60,000 depending on experience.
*Discretionary annual bonus
*Employer pension contribution
*Life assurance cover of 4x salary.
*25 days annual leave plus bank holidays.
*Additional office closure between Christmas and New Year (not deducted from annual leave allowance).
*Participation in employee incentive arrangements.
*Hybrid working following probation.
*Opportunity to join a successful, ambitious and growing business with genuine long-term career prospects.
If you are a highly organised EA/PA looking for a varied and influential role supporting senior leadership, we’d love to hear from you.