Full job description
Role: Legal Secretary - Medical Negligence
Location: Sheffield, South Yorkshire
Salary: £25,000 - £27,000

Our client is looking to appoint an organised and driven Legal Secretary to provide integral support to fee earners, solicitors and partners across a diverse range of matters. This is a practical, client-facing role that demands strong administrative capability, confident communication skills and the ability to oversee files from initial instruction through to completion.
The successful candidate will be instrumental in maintaining the efficient progression of matters, upholding high professional standards and supporting the firm’s continued growth and reputation.
The Role
You will work closely with legal colleagues across a varied caseload, assisting with the day-to-day management of files and ensuring all matters are handled in accordance with internal procedures and regulatory requirements.
From opening files to final archiving, you will take an active role in progressing cases, preparing documentation and coordinating key stages to ensure deadlines are met and clients remain well informed throughout.
Key Duties*
Providing comprehensive support to solicitors, partners and fee earners across multiple areas of work
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Managing files throughout their lifecycle, ensuring compliance with office and accounts protocols
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Drafting, preparing and organising case documentation with accuracy and attention to detail
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Liaising professionally with clients, counsel, experts and other third parties
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Attending meetings and conferences where required, producing clear and accurate attendance notes
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Working alongside the Accounts team to arrange disbursements and assist with billing procedures
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Preparing electronic bundles for court hearings and client use
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Maintaining diaries, scheduling appointments and monitoring critical deadlines
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Keeping legal knowledge up to date through ongoing professional development
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Supporting marketing and business development initiatives where appropriate
Skills & Competencies*
Ability to remain composed under pressure, effectively managing competing priorities and strict timeframes
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Confident working independently, whilst contributing positively as part of a wider team
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Professional and client-focused approach to handling enquiries
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Fast and accurate typing skills with excellent attention to detail
Technical Proficiency*
Competent in Microsoft Windows, Word, Excel, Microsoft Teams and PDF software
Experience*
Previous experience in a Paralegal or similar legal support role, including direct client interaction
Additional Attributes*
Flexible, proactive and solutions-focused mindset
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Excellent written English, with the ability to produce clear, high-quality documentation for clients, courts and third parties
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Confident and articulate telephone manner
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Reliable attendance record
*Professional presentation and the ability to represent the firm positively at all times

Additional Information:

CRA Legal follow strict best practice recruitment guidelines monitored by the Recruitment and Employment Confederation (REC). Please note our advertisements use salary levels purely as a guide. However we are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role.

This vacancy is very popular with the local legal community, so please apply quickly to ensure your application is considered. As part of our candidate registration and care process we at CRA Legal aim to respond to all successful applications within 2 working days.
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