Full job descriptionI am working with a Professional Services Company whom are looking for a Facilities Coordinator to join a growing company. The hours are 9am-5.30pm and the firm are based close to Monument.
JOB DUTIES
Workplace & Office Coordination
*Act as the main point of contact for all workplace-related matters within the office.
*Ensure the office environment is well-organised, professional, and aligned with company standards.
*Coordinate desk allocations, seating plans, and space utilisation.
*Support onboarding of new joiners from a workplace perspective (access, orientation, workspace setup).
Liaison With Serviced Office Team
*Build and maintain strong relationships with the Serviced office community team.
*Coordinate requests relating to facilities, maintenance, cleaning, and shared services.
*Escalate and track issues with Serviced office community team to ensure timely resolution.
*Collaborate on events, initiatives, and workspace improvements.
Business Support
*Provide general office and administrative support to the wider team.
*Assist with internal events, meetings, and office activities.
*Support health & safety processes in partnership with serviced office providers community team, internal stakeholders and the Global Facilities & Workplace team.
*Maintain emergency/disaster preparedness and recovery plans, aligned to the global BCP
*Maintain office supplies and ensure appropriate stock levels.
Workplace Experience
*Act as a "go-to" person for employees regarding office and workplace-related queries.
*Help create a positive, engaging, and efficient office environment.
*Support employee experience initiatives within the workspace.
Operational Support
*Support reporting on workplace issues, trends, and improvements.
*Assist with vendor coordination where necessary.
Tthe candidate
Essential
*Experience in office coordination, facilities & workplace support, or business support roles.
*Strong organisational and multitasking skills.
*Excellent communication and stakeholder management skills.
*Ability to build relationships with internal teams and external providers.
*Proactive, solution-oriented mindset.